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Finance Associate

Posted by

Huntington's Disease Society of America


New
|
Published 29 days ago

February 1, 2021
January 22, 2021
$40,000 - $42,500

Title:                            Finance Associate

Reports to:                Controller

Position Description: This is an entry-level role within the Operations Team and is responsible for providing critical support to the Accounting & Fundraising teams. To be successful, you will have excellent computer skills; familiarity and comfort working with databases; the ability to learn programs and processes quickly; diligence and attention to detail; and, you will value being a member of a highly functioning team. 

Position Responsibilities:

Database Management (50%)

  • Enter daily mail deposit batches into HDSA’s CRM, DonorView.
  • Record donations made through 3rd party sites, such as GiveSmart and Crowdrise, etc.
  • Review Square donations entered by Regional
  • Development staff for coding accuracy.
  • Capture returned checks and refunds.
  • Monitor and track all information entered into Donor View to ensure the accuracy of donor records.
  • Run reports as needed.
  • Be seen as an internal DonorView super-user, able to train and provide technical support to other staff and volunteers, as needed.
  • Establish and maintain policies for entering data into DonorView, driving standards of excellence in data management.
  • Process donor acknowledgement letters and memorial tribute cards in accordance with HDSA policies.
  • Identify and consolidate duplicate records and other database housekeeping.


Accounting Support (45%)

Accounts Receivables

  • Process incoming daily mail with the Controller.
  • Scan checks and prepare batches for deposit & data entry preparation. 
  • Enter deposits into HDSA’s General Ledger System (MIP).
  • Take Deposits/Payments to the bank, as needed.
  • Support monthly filing process.


 Accounts Payables

  • Review each check request packet, ensuring all required information is submitted, coded correctly, signed and approved.
  • Enter invoices into MIP in a timely manner to ensure all bills and reimbursements are paid on time.
  • Prepared checks to be mailed. File supporting backup.
  • Ensure W9 forms are collected for all independent contractors.


General Accounting

  • Enter Chapter transactions into MIP on a monthly basis.
  • Assist the Controller with monthly reconciliations between MIP and DonorView.               
  • Work with the COO to manage state tax exempt forms
  • Assist the Controller with annual 1099s. Update addresses and social security numbers for
  • old and new vendors. Print and mail out all 1099s.
  • Provide support for annual audit.


Administrative & Operations Support (5%)

  • Support the COO in managing office supplies, the postage meter, contracted vendors and other office administrative areas.


Qualifications:

The successful candidate will meet the following qualifications:

  • Passion for Society’s mission and commitment to the non-profit sector.
  • Associates Degree or equivalent experience.  
  • 2+ years’ experience of work experience in a bookkeeping or data entry position.
  • Strong work ethic, attention to detail, and team player.  Values positive relationships with colleagues and volunteers.
  • Exceptional commitment to customer service and ability to multitask effectively with frequent interruptions.
  • Working knowledge of cloud-based general ledger systems and databases a plus.  Candidates with experience using Abila MIP or DonorView will be prioritized.       
  • High proficiency in Microsoft Office Suite and related programs.
  • Be an active team member by demonstrating a willingness to jump in when needed.


HDSA is an equal opportunity employer.

Title:                            Finance Associate

Reports to:                Controller

Position Description: This is an entry-level role within the Operations Team and is responsible for providing critical support to the Accounting & Fundraising teams. To be successful…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • High School Diploma Required
  • Entry level

Benefits

Medical, Dental, Vision, Life Insurance, 403b, Vacation, Sick time, Personal time, Flex Account, Transit Account, option for other benefits.

Medical, Dental, Vision, Life Insurance, 403b, Vacation, Sick time, Personal time, Flex Account, Transit Account, option for other benefits.

Location

505 8th Avenue, New York, NY 10018

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