Executive Support Specialist

Do you love puppies and kittens? Do you hate taxes and wasteful spending? Do you sweat the details, enjoy teamwork, and dig a fast-paced startup culture? If you answered yes, this is your dream career opportunity. We’re seeking an Executive Support Specialist to help us build the future… today. 

What We’re Looking For: An Executive Support Specialist (ESS) to provide comprehensive day-to-day support for the president and other senior staff. The ESS serves as the primary point of contact for the president as well as a liaison with internal staff and external stakeholders. The ESS will manage and facilitate a wide range of activities, including HR administration, general operations, compliance, and fundraising support. This position reports to the General Counsel and Chief Operating Officer.  

Why You Want This Job: WCW is a nonprofit, bipartisan government watchdog featured in the Wall Street Journal, USA Today, and the New York Times. Our mission is to expose and close the U.S. government’s $20 billion animal testing business. We’ve rescued, positively impacted, and saved 29,000 lives, cut $99 million in wasteful spending, and shut down 114 labs and experiments. Our strategy? Stop the Money. Stop the Madness! 

WCW is the most effective organization for getting animals out of labs. WCW closed the U.S. government’s largest cat laboratory: USDA’s “Kitten Slaughterhouse.” WCW slashed FDA’s monkey testing by 63%. WCW ended all painful experiments on dogs at the Dept. of Veterans Affairs—the first group to shutter canine labs across a federal agency—and decimated NIH’s in-house dog labs by 95%. WCW won the first-ever federal policies to retire and release survivors from U.S. government labs. WCW exposed NIH’s cat experiments at a Kremlin-run lab and united the GOP and President Biden to de-fund all animal testing in Russia. WCW investigators uncovered—and stopped—Dr. Fauci’s tests on beagle puppies. WCW first exposed how U.S. taxpayers funded the Wuhan lab—and rallied President Trump to cut the lab leak center and probable origin of COVID. No other animal protection group has shut down government primate labs in nearly a decade; federal dog labs in nearly two decades; or government cat labs in at least four decades. WCW isn’t just in the business of stopping animal testing. We’re in the business of making history. 

RESPONSIBILITIES: The ESS is responsible for specific duties that include (but aren’t limited to) the following. 

• C-Suite Support:  
  • Provide high-level administrative support to the president. Handle the president’s wide-ranging requests and queries promptly and appropriately. 
  • Act as the administrative point of contact between the president and internal/external demands. 
  • Conserve the president’s time by reading, researching, and routing correspondence; drafting letters and documents; and collecting and analyzing information. 
  • Manage quality assurance and proofreading of content such as reports, memos, outbound emails, direct mail pieces, and other materials.  
  • Perform clerical and administrative tasks, including spot research, letters, memos, presentations, analysis, and other projects for the president. 
  • Maintain the president’s schedule by planning and scheduling meetings, conferences, teleconferences, and travel.  
• HR:  
  • Assist with all recruiting, onboarding, and offboarding processes. 
  • Manage the employee performance review process. 
  • Serve as the president’s liaison to staff and external agency partners and vendors. 
  • Lead and attend meetings on the president’s behalf. 
  • Assist with researching and developing HR policies.  
  • Manage and update staff records. 
  • Coordinate payroll, health benefits, and employee 401K plan. Work with associated consultants and vendors as necessary.  
• General Operations:  
  • Manage WCW’s primary email inbox and PO box. Read, summarize, and route all correspondence. Manage associated paperwork and responses to appropriate parties. 
  • Serve as the president’s “eyes and ears.” Brief the president on all official correspondence and office matters. 
  • Help manage WCW’s charitable registration process. Serve as a staff liaison to outside accounting firms and attorneys who lead compliance. 
• Fundraising:  
  • Provide administrative support for the fundraising program. 
  • Serve as a liaison to external vendors and consultants. 
  • Assist with donor relations, thank you phone calls, notes to supporters, and other basic stewardship activities.  
  • Maintain the donor database and manage updates to supporter records.    
• Miscellaneous: Additional relevant duties, as assigned. 

QUALIFICATIONS. A competitive candidate will have the following background, knowledge, skills, and abilities: 

• At least 4-5 years of professional experience as an Executive Assistant or similar C-level support role. 
• Demonstrated interest in animal protection, pro-liberty causes, or politics and public policy is required. Experience in issue advocacy, grassroots campaigns, or nonprofit organizations is a plus. Strong attention to detail, especially on paperwork. You never drop balls.  
• Excellent writing skills. You never miss the main point or “bury the lede” in your writing. 
• Solid experience with Microsoft Office, SharePoint, and other business applications. 
• Excellent telephone and interpersonal skills. You aren’t afraid to pick up the phone and call people. 
• Entrepreneurial “take charge” spirit and a positive attitude. You must be an independent, proactive self-starter, a quick learner, and thrive in an intense, do-it-yourself work environment. 
• You must thrive on deadline. 
• You must reside in the United States.  
• Some travel is required for occasional meetings in the DC metro and NY-NJ metro area.