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Office Manager (Part-Time)

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The Energy Co-op | Philadelphia, PA
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The Energy Co-op


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Published 23 days ago

August 3, 2020
July 31, 2020

About The Energy Co-op

The Energy Co-op is a sustainability-focused 501(c)(12) nonprofit cooperative providing renewable electricity, renewable natural gas, and heating oil services to thousands of households and small businesses in Southeastern Pennsylvania and Northern Delaware. As a member-owned cooperative, our customers are our owners. We are a team-based environment that prides itself on collaboration and employee development.

Position Overview

The part-time Office Manager will support the Operations Director in three main areas: 1) office administration, 2) project management, and 3) internal operations and reporting. Your primary responsibilities will be to ensure that the office is maintained and running smoothly, projects progress and reach their goals on schedule, and regular program tasks are carried out and reported effectively. You will also support ad hoc office and operations improvement projects in pursuit of key operations and organization goals. The person in this role will be highly organized, able to effectively manage multiple projects and priorities at once, have a keen attention to detail, and communicate effectively with a variety of constituents. The part-time Office Manager would perform their responsibilities at The Energy Co-op’s offices located at 1315 Walnut Street, Suite 1000, Philadelphia, PA 19107 on three weekdays, eight-hours per day, with hours flexible between 8:30 a.m. and 6:00 p.m.

COVID-19 Operating Notice

Due to the pandemic, our staff is currently working remotely. Depending on when this position is filled, the selected candidate may be required to work remotely for an indeterminate period of time and will require a safe, quiet, designated remote space from which they can perform their responsibilities without distraction during business hours.

Responsibilities

Office Administration

  • Maintain office space by coordinating related vendors and resolving issues
  • Manage basic technology setups and issues for the office and staff coordinating related vendors
  • Support Operations Director in identifying and implementing office improvement projects
  • Manage office supplies and inventory, restocking as necessary
  • Answering and triaging non-member phone calls and receiving guests

Project Management

  • Plan and track project performance tasks and progress towards key goals and outcomes
  • Organize project discussions and information into detailed internal workplans
  • Coordinate project schedules and meetings between all participants
  • Regularly communicate with internal and external project participants

Operations and Reporting

  • Conduct ad-hoc research to support internal operations goals and priorities
  • Develop process documentation around core business operations
  • Identify opportunities to improve internal processes and operations
  • Carry out regular business- and program-related tasks (i.e. mailings, price updates)

Required Qualifications

  • Bachelor’s degree in business, public, or nonprofit management
  • 4 years of work experience in an administrative or office management role
  • Experience with Microsoft Office Suite
  • Strong time management and prioritization skills
  • Highly organized with a keen attention to detail
  • Process oriented with strong logical thinking skills
  • Ability to synthesize and communicate information effectively
  • Strong writing skills

Ideal Qualifications

  • Salesforce user experience
  • Project management experience
  • QuickBooks experience
  • Comfortable deriving structure from ambiguity

Equal Opportunity Employer

The Energy Co-op is an equal opportunity employer. Policy prohibits discrimination or harassment on the basis of race, color, religion, national origin, ancestry, gender, age, marital status, familial status, sexual orientation, disability, or veteran status. Further, The Energy Co-op supports and promotes equal employment opportunity, human dignity, and all forms of diversity.

About The Energy Co-op

The Energy Co-op is a sustainability-focused 501(c)(12) nonprofit cooperative providing renewable electricity, renewable natural gas, and heating oil services to thousands of households and small businesses in…

Details at a glance

  • On-site Location
  • Part Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

Hours, Compensation, and Benefits

This is a part-time, non-exempt position. Salary is contingent upon experience. The Energy Co-op prides itself on providing a high-quality work-life balance with competitive compensation and generous paid time off.

Hours, Compensation, and Benefits

This is a part-time, non-exempt position. Salary is contingent upon experience. The Energy Co-op prides itself on providing a high-quality…

How to Apply

How to Apply

Please submit your cover letter and resume to Divya Desai, Operations Director, at operations@theenergy.coop, and use “Office Manager (Part-Time)” as the subject line. Tell us how you learned about this position, why you think you’d be a good fit, your salary requirements, and the weekdays (if any) when you are not available to perform responsibilities of the position. Review of applications will be on a rolling basis and the position will remain available until filled. No phone calls, in-person applications, or recruiters, please. 

How to Apply

Please submit your cover letter and resume to Divya Desai, Operations Director, at operations@theenergy.coop, and use “Office Manager (Part-Time)” as the subject line. Tell…

Location

Philadelphia, PA

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