Executive Assistant

Job Type

Full Time


Maximum: $50,000.00
Details: $50,000 (100% FTE) annually, commensurate with experience.



Application Deadline:



New York
New York
United States


Executive Assistant

The Pop Culture Collaborative (www.popcollab.org) leverages the power of entertainment, advertising and media to shift how people understand the past, make sense of the present and imagine the future of American society. A first-of-its-kind philanthropic resource and learning community, the Collaborative works to popularize authentic, just narratives about people of color, immigrants, refugees and Muslims that together tell a new story of how we all belong in America.


POSITION: Reporting to the Executive Director, the Executive Assistant will work to coordinate critical aspects of the Collaborative leadership team’s workflow and provide assistance to advance core parts of the Collaborative’s programs.

PRINCIPAL RESPONSIBILITIES: We are currently seeking a full-time Executive Assistant to work with the Collaborative team and long-term consultants to accomplish the following:

Executive Assistance                                                          

·      Manage calendars and meeting requests for Executive Director and Strategy Director in a timely fashion, including providing weekly updates to Executive Director and Strategy Director on status of pending and confirmed meetings

·      Set-up, coordinate, and communicate around multi-person conference calls

·      Communicate with Pop Culture Collaborative partners, grantees and allies on calendar and event details

·      Review, process and deliver to our fiscal sponsor all approved invoices from external consultants, as well as all monthly expense reports for PCC’s Executive Director and Strategy Director, including organization of all receipts and other documentation

·      Prepare contracts for external consultants, based on established templates and submit all required documents to RPA

·      Manage all organizational, file storage, external communications and membership accounts

Program Support

·      Schedule and participate in regular staff meetings and strategy sessions

·      Organize and communicate logistics for staff, Managing Partner and cohort retreats with staff team, external consultants, speakers and special guests

·      Manage calendar of conferences and events and communicate updates to team

·      Work with Program Associate to update and clean databases and communications lists as needed

·      Conduct and write summaries of independent research for special projects

·      Coordinate with PCC team and external consultants on Collaborative-related event logistics and production


·      Minimum three years of administrative and/or program support experience

·      Advanced communication skills including written and verbal fluency in English language

·      Strong interpersonal skills and ability to work effectively with diverse groups

·      Exceptional ability to schedule individuals and groups with complex calendars

·      Team player committed to collaboration and the success of the Collaborative’s vision

·      A self-starter, comfortable working independently with minimal supervision

·      Demonstrated experience working in the social change field and/or pop culture industry preferred, with particular interest in individuals experienced with issues related to people of color, immigrants/refugees, and Muslims

·      Experience working professionally and discreetly with high profile public figures in entertainment and media

·      Very strong attention to detail, skilled at managing competing priorities, and adept at working fluidly across diverse program areas

·      Excellent knowledge and use of the internet, email, and applications including MS Word, Excel, PowerPoint, MailChimp, Dropbox, G-Suite and grants management software



This position is based in New York City, with a majority of work being conducted virtually. Consideration of other locations is possible.

Pop Culture Collaborative is a sponsored project of Rockefeller Philanthropy Advisors, Inc. (RPA). RPA is an equal opportunity employer. 


Generous benefits package, including paid vacation and sick leave; standard health, dental and vision packages; employer contributions to 401k retirement account; parental/dependent leave; commuter transit benefit.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply



TO APPLY: please submit 1) a brief letter stating interest and qualifications for the position; 2) a resume detailing work experience, education, qualifications and the contact information (name, email, phone) for three professional references; 3) a 1-page correspondence writing sample (email or letter), particularly writing developed for an audience of funders or grantees. Please submit all documents in WORD or PDF format via email to careers@popcollab.org.