Summer Program Coordinator

Job Type

Part Time



Application Deadline:



New York
New York
United States


Prep for Prep develops leaders from under-represented communities through access to a superior education and life-changing opportunities. Since 1978, Prep has identified New York City's most able students of color through a highly selective admissions process and, following 14 months of rigorous academic preparation, placed them at leading independent schools in the City and boarding schools throughout the Northeast. Once placed, Prep offers its students a sense of community, peer support, critical post-placement services, and a host of leadership development opportunities through college graduation.


The results are compelling: more Prep students have graduated from Harvard than any other institution, and over 90% of Prep's 2,546 college graduates have earned degrees from the most competitive colleges in the country; nearly 40% have graduated from Ivy League schools. They are emerging leaders in every field from business and law, to education and the arts, to science and medicine. Prep shares its best practices with like-minded organizations through an initiative called Smart Connections. Through Smart Connections, Prep has impacted over 250,000 students around the world, including in Argentina, India, and South Africa.


The Summer Program Coordinator assumes overall responsibility for the transportation needs of Preparatory Component Students during the summer session. 



  • Operate as the point person for Prep families in matters involving transportation: providing various modes of contact. (Respond to parent concerns pertaining to the buses: including but not limited to: bus routes, bus driver conduct, delays due to extreme circumstances, safety, and climate. Coordinate with families who require alternate pick-up/drop-off points.) 
  • Work in conjunction with the bus company to devise appropriate bus routes.
  • Conduct an orientation for all bus drivers who are scheduled to transport Prep for Prep students.
  • Attend all Bus/ Transportation meetings prior to the beginning of the Prep for Prep Summer Session.
  • Contact all families of second summer students regarding bus routes and pick up times, prior to the first day of the summer session.
  • Coordinate transportation for all summer trips in conjunction with other Prep staff.


  • Schedule three 2-week rotations of recreation for all Preparatory Component students.
  • Coordinate with the faculty to create a variety of offerings for recreation.
  • Oversee all Faculty Members who are responsible for supervising recreation.
  • In conjunction with the Dean of Students, make sure that all students are accounted for during recreation.
  • Coordinate alternative recreational options when extreme conditions exist.

End of Summer Trip:

  • End of summer trip is a 3-day trip that takes place in mid-August.
  • Contact and communicate with the appropriate personnel at the location of the end of summer trip: operating as the point person.
  • Assure that there are a sufficient number of chaperones attending the end of summer trip. Provide chaperones with clear expectations for the entire trip.
  • Coordinate the living arrangements of all chaperones and students who are attending the trip. 
  • Work closely with the kitchen staff to assure that the dietary needs of all who are attending the trip are met: paying close attention to allergies and religious observances.
  • Facilitate the departure from New York and from the boarding school of all attendees: determining who will ride on which buses and assuring that all supplies are loaded and taken off of the busses.
  • Assure that all spaces needed for the success of the trip are secured. Also secure alternate spaces for outside activities in case of inclement weather.
  • Schedule the activities and chaperones for all activities: assuring that there is sufficient supervision.


  • BA from competitive college.
  • Minimum of 3 years teaching experience at the middle school or high school level.
  • Experience supervising logistics and transportation for large groups a must.
  • Independent school experience a plus.



$10,000 for the entire summer session




Please email a cover letter and resume with the subject line “Summer Program Coordinator” to: Director of Human Resources and Staff Development

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply