Administrative Assistant

Job Type

Part Time


Details: Salary is hourly ($20/hour)



Start Date


Application Deadline



1201 Connecticut Avenue Northwest
Suite 300
District of Columbia
United States


Position Summary


Over Zero, a project of the Hopewell Fund, was founded to reduce, prevent, and create long-term societal resilience to violence. We work to help societies resist division and strive towards positive peace. Our key focus is on developing strategic communication-based interventions that can undermine group-targeted rhetoric and violence. As part of this work, we collaborate with a range of academics, researchers, and practitioners globally as partners and contractors.

Status: Non-Exempt; Part Time (12-16 hours/week)

Reports to: Executive Director


Essential Responsibilities and Tasks

●     Manage invoicing: receive invoices from vendors and add and track payments in the vendor payment system

●     Manage contracting paperwork: follow-up with consultants and contractors to collect necessary paperwork for contracts and add them to the vendor system

●     Coordinating event logistics: manage travel arrangements, identify and securing venues, and managing participant reimbursement

●     Additional administrative support: file receipts and collect quotes from possible vendors, among other administrative support as needed





We are looking for someone who cares about the administrative parts of an organization, is self-motivated, manages timelines, and pays close attention to detail.


Minimum qualifications:

●     1 year of experience (or equivalent) supporting administrative and logistical functions


Minimum competencies:

●     Detail-oriented and excited to work on the nuts and bolts side of an organization

●     Organization and attention to detail

●     Flexible and adaptive to manage shifting priorities and deliver results

●     Proactive approach to solving problems

●     Team player

●     Comfortable dealing with different time zones and cultures and communicating with partners who speak varying levels of English


Preferred qualifications:

●     Basic skills in formatting and graphic design (for designing documents and training materials)

●     Fluency in a language other than English



Hopewell Fund Careers


Over Zero is a project of the Hopewell Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. The Hopewell Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. The Hopewell Fund's work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.


Benefits are not included.

Professional Level

Entry level

Minimum Education Required

High School

How To Apply

To apply, please send a cover letter and CV to