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Associate Manager, Foundations & Government Grants

Posted by
The New York Public Library | New York, NY

The New York Public Library

Published 1 day ago


The New York Public Library (NYPL) is dedicated to serving its local and global customers with free and accessible 21st century resources, working on the principle that knowledge is the key to lifelong success. NYPL’s Development Office raises funds from a variety of sources to support the mission and vision of the Library. The Development team is made up of a dynamic group of development professionals who together represent expertise in all areas of fundraising. 

We are currently seeking a focused, well-organized grant writer with a passion for the Library and its mission, and the ability to help NYPL fundraise for its programmatic initiatives. This Associate Manager position is a part of the Foundations and Government Grants team and will work on a variety of key projects, including NYPL’s youth programming and adult literacy initiatives and activities of NYPL’s four research centers.

Principal Responsibilities

Reporting to the Director of Foundations and Government Grants, the Associate Manager of Foundations and Government Grants will:

  • Prepare sophisticated and compelling grant proposals, presentations, and other communications for restricted library projects as well as general operating support for a range of gift amounts, raising an approximate total of between $750k to $1 million annually.  
  • Manage all aspects of the proposal process with a holistic understanding of grant guidelines and requirements.   
  • Write and/or collaborate on detailed reports and handles other aspects of foundation and government agency stewardship, including direct contact with program officers, foundation directors and trustees, and government agency staff.
  • Conduct frequent prospect research to grow prospect pool for priority projects.  
  • Work directly with Library divisions in the management of grant-funded projects, including both program and budget components, and ensure compliance with grant requirements.  
  • Acquire and maintain sound knowledge and understanding of the organization, its mission, values, strategic goals, and programs to develop persuasive donor materials.
  • Organize and attend donor visits, tours, and presentations, and manages other stewardship opportunities. Take a lead role in developing and stewarding donor relationships. 
  • Prepare briefing papers for senior Library staff. 
  • Compose additional donor correspondence, and proofread and edit colleagues’ materials. 
  • Perform related duties as required.

Required Education & Experience

  • Bachelor’s degree in English, Humanities or related field.
  • A minimum of 2-3 years of related writing experience, with a demonstrated track-record of success in proposal writing and donor communications

Minimum Qualifications

  • Project management - ability to stay on top of multiple projects without dropping anything, anticipate obstacles, identify and involve stakeholders appropriately 
  • High degree of initiative, organization, and follow-through on both short- and long-term projects.
  • Superior writing, editing and proofreading skills, with a strong command of grammar and meticulous attention to detail.
  • Emotional intelligence - can communicate effectively and appropriately to all stakeholders, from senior staff to donors.

Preferred Qualifications

  • Passion for and understanding of the Library and its mission. 
  • Previous experience working with budgets and financial reporting
  • Experience with Raiser's Edge preferred.

All team members are expected and encouraged to embody the NYPL Core Values:

  • Be Helpful to patrons and colleagues
  • Be Resourceful in solving problems 
  • Be Curious in all aspects of your work

Work Environment

  • Office setting

Physical Duties

  • Limited physical effort is required
  • May require travel within NYC


35 hours per week


The New York Public Library (NYPL) is dedicated to serving its local and global customers with free and accessible 21st century resources, working on the principle that knowledge is the key to lifelong success. NYPL’s Development…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional


445 5th Avenue, New York, NY 10016

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