Bookkeeper and Office Administrator

Job Type

Full Time

Salary

Minimum: $37,500
Maximum: $42,500

Published

08/21/2018

Start Date

09/21/2018

Application Deadline

09/20/2018

Address

1001 SW Klickitat Way
Suite 201
Seattle
WA
98134
United States

Description

Provide Bookkeeping, Administrative, and Customer Service support for Mountaineers Books. Requisition of office supplies and clerical support. Provide telephone and in-person reception to callers and visitors. A high priority is placed on a personable phone manner and the ability to handle multiple tasks thoroughly and completely.

 

Essential Functions

Accounts Payable and Receivable:

•    Perform daily Accounts Payable functions: Match invoice and corresponding purchase order, insure proper approval and cost code, complete check vouchers and enter into AP system.  

•    Process weekly check run and distribution.

•    Enter daily cash receipts into AR system from bank lockbox or credit card payments.

•    Prepare cash receipts for bank deposit.

•    Update vendor and customer information and research vendor or office personnel inquiries.

•    Handle invoicing and reconciliation of inventory for distribution accounts.

•    Coordinate with Accounting Manager to resolve discrepancies and charge backs.

•    Send out quarterly customer statements.

•    Complete month-end closing of AR and AP system, including job costs and closing.

•    Issue credit memos as needed.

•    Maintain petty cash.

•    Support Accounting Manager with other bookkeeping functions.

 

Office Coordination and Reception:

•    Answer and direct all incoming phone calls for callers.

•    Record and update messages on answering machine and check for messages each morning. Receive visitors and deliveries at reception area and notify staff of appointments and deliveries. Open and sort the daily mail.

•    Maintain and troubleshoot front office equipment including phone, copier, printer, and fax.

•    Track stock of office supplies and place orders when necessary.

•    Open and close front office.

•    Maintain front area and magazine subscriptions.

•    Correspondence and special projects performed for departments.  

 

Secondary Responsibilities

•    Cross-train with Customer Service to provide back-up and support.

•    Work with vendors, customers, and employees to meet all the above requirements.

•    Perform other related duties as assigned in support of the goals of the organization.

 

Minimum Requirements

Education: AA degree or appropriate certificate preferred.

Experience: Two years experience in bookkeeping or other administrative role preferred.

Knowledge and Skills: Computer proficiency (MS Office required, electronic accounting, sales, and inventory systems preferred); excellent interpersonal and communication skills.

Licenses / Special requirements: None

 

Working Conditions: Normal office environment. Must be able to handle multiple projects at one time in a fast paced work environment.

 

Physical Requirements: Normal hearing, good speaking voice and clear enunciation. Occasional lifting up to ten lbs. Sitting up to 8 hours a day at front desk and using keyboard.

Benefits

 Health, dental, and LTD, life insurance

 Vacation accrued at 10 days per year

 Sick time accrued at 10 days per year

 Holidays 10 days per year

 401K matching at anniversary

Professional Level

Entry level

Minimum Education Required

2-year degree

How To Apply

gayleg@mountaineersbooks.org
https://www.mountaineers.org/books

Please email letter, resume, and references to Gayle Grything at gayleg@mountaineersbooks.org.


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