Manager, Women’s Committee Special Events

Job Type

Full Time

Published

08/07/2018

Start Date

08/08/2018

Address

14 East 60th Street
New York
New York
10022
United States

Description

Reports to:  Director of Special Events, Women’s Committee

Department: Women’s Committee

Position Number: 3932

Status: Full-Time, Exempt

Schedule: Monday – Friday 9:00AM to 5:00PM, occasional weekends and evenings for events


Job Summary:

The Special Events Manager, Women’s Committee will work with the Director of Special Events, Women’s Committee to plan and execute special events for the Women’s Committee of the Central Park Conservancy. The Manager will serve as the lead planner for the two major Playground Partners events: The Playground Partners Winter Luncheon and the Annual Family Party. The Manager will also assist with planning of the Fall Luncheon, the Frederick Law Olmsted Awards Luncheon, and other smaller events as assigned.


Summary of Essential Job Functions:

• Manage logistical and fundraising responsibilities for Women’s Committee events. Tasks include: site logistics,

budget, list and data management, contract negotiation, vendor relations and onsite supervision.

• Perform database work in Raiser’s Edge such as: event registration and guest list management, building queries

and exports, track in-kind gifts and acquisitions, financial reports, data imports and donor updates.

• Coordination of event mailings and emails: write letters, manage and gather mailing lists, facilitate mailings, and

respond to inquiries as needed.

• Process event payments and maintain registration records.

• Solicit and procure Event Sponsors and Activity Sponsors.

• Cultivate and steward prospective donors.

• Support the Chairman/Co-Chairman and Committee of the event.

• Recruit for, organize and manage groups of staff volunteers on site at events.

• Play an active role in managing vendor load in and load out on each event.

• Produce functional event plans such as: run of show, site layouts, vendor and volunteer schedules and physicals.

• Research and maintain a resource lists of prospects including: public relations firms, event planners, potential

corporate sponsors, in-kind donors and potential new donors and supporters.

• Support post-event activities: create and mail tax acknowledgment letters, organize re-cap meetings, create event

synopsis and wrap up materials.

• Work with other departments to streamline organizational standards and platforms including archiving, web forms,

and proposal templates.


Minimum Requirements:

• College degree with 3-5 years’ experience in special events planning.

• Ability to work independently and as a team

• Must be able to work some late nights and weekends

• Valid US driver’s license required and must be comfortable driving in NYC

• Demonstrates superior organizational skills and ability to prioritize and multi-task

• Strong written and communication skills required

• Possess exceptional maturity, tact, diplomacy, high energy and initiative.

• Ability to move or transport small boxes and supplies, weighing up to 30 pounds, within the office and Park for

event needs.

• Ability to work outside on all weather conditions. 

• Proficiency in Raiser’s Edge

• Proficiency in Microsoft Office (Excel, Word, etc.)


About the Central Park Conservancy Women’s Committee

The Women's Committee is a group of dynamic women who are dedicated to the beautification and preservation of Central Park. Founded in 1983, the Women’s Committee has been instrumental in increasing awareness and raising funds for many Park projects including: reconstruction of the Dana Discovery Center, renovation of Safari Playground, and re-creation of the Urns at Bow Bridge. The Women's Committee raises nearly 15 percent of the annual Park-wide expense budget, through membership and fundraising events.

 

The Women's Committee is proud to host four of New York's premier charitable events: the Frederick Law Olmsted Awards Luncheon, the Women’s Committee Fall Luncheon, Playground Partners Winter Luncheon, and the Annual Family Party in Heckscher Playground. The Committee is responsible for the management of many Park-wide programs including: Adopt-A-Bench, Tree Trust, Playground Partners, Daffodils and Tulips Donations, Perimeter Association, Conservancy Docents, and Olmsted Visionaries. 


Safety Requirements

Establishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potential dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.


Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Benefits

Central Park Conservancy provides a comprehensive benefits package that includes:

  • Medical Insurance
  • Dental Insurance
  • Life Insurance
  • Short Term and Long Term Disability
  • Vacation & Sick Leave
  • Paid Holidays
  • 403(b) Retirement Plan
  • Pre-tax Voluntary Commuter/Parking Benefits

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

https://jobs.centralparknyc.org/EpicorHCMCSS/

Include cover letter and resume.


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