Assistant Director, Special Events

Job Type

Full Time

Published

09/06/2018

Address

New York
New York
United States

Description

This position works with the Associate Director of Special Events to implement all projects, with emphasis on the annual Parsons Benefit. The Assistant Director is responsible for implementation of fundraising gala strategies, processing event income, and all aspects of event planning for fundraising and university events.


Reports to:

Assistant Secretary of the Corporation, Board of Trustees and Director of Development


Responsibilities:

  • Assist the Associate Director in providing leadership for the execution of major fundraising events, with a focus on the Parsons Benefit and other development events involving donors and trustees, as well as school-based activities.
  • Provide leadership for fundraising of Parsons Benefit in partnership with Associate Director of Special Events and Assistant Vice President of Development
  •  Work alongside Assistant Vice President of Development to drive event goals, meet benchmarks, and liaise with Benefit leadership.
  • Develop fundraising plans and goals.
  • Organize major solicitations, including managing data pulls, coordinating invitation and letter mailings, and contacting donors and prospects with direct fundraising outreach.
  • Liaise with internal and external partners including school based Development Directors, Research, Marketing and Communication, Accounts Payable, Parsons and Performing Arts Deans’ offices, Alumni Relations, production consultant, venue, and other vendors as needed.
  • Collaborate with Benefit Steering Committee and Board of Governors, including monthly phone meetings and one on one meetings with committee and board members to facilitate their fundraising efforts.
  • Oversee event budget, setting realistic line items in partnership with production team. Ensure that expenses are kept on budget throughout the planning process with support from the full Benefit team, including production and event leadership.
  • Draft correspondence to honorees, key donors, and prospects.
  • Develop content for printed materials, including invitation and program copy, and donor recognition.
  • Manage event website via iModules platform, including developing and updating content, overseeing online ticketing page, and sending mass communications. Training will be provided.
  • Communicate with all event supporters to confirm attendance, guest names, payment, and other pertinent details of event.
  • Process and track income and expenses, including invoicing donors, and executing payment to select vendors.
  • Manage strategic guest seating and event check-in.
  • Collaborate effectively with school based Directors of Development, Institutional Giving, and Alumni Relations to develop and execute fundraising events, and interface with senior staff, trustees, board members, and donors.
  • Assist Associate Director with execution of all details of cultivation events and President’s dinners including developing guest lists, creating and mailing invitations, tracking responses, executing vendor contracts, creating event timelines, on-site presence, and any and all details of the
  • function.
  • Assist with execution of four annual Board of Trustee meetings and other board-related activities, special projects, and retreats.
  • Assist Associate Director and Assistant Secretary in managing and executing distinctive events including, but not limited to, memorial services, building openings, anniversary celebrations, commencement activities, campaign events.
  • General responsibilities for events may include creating mail merges for large fundraising efforts, managing invitee information, developing seating, creating floor plans, coordinating vendors, managing volunteers, and collaborating with The New School’s Facilities, Audio Visual, and Security departments.


Minimum Qualifications:

  • At least four years of proven experience in non-profit fundraising events.
  • Impeccable attention to detail and the ability to direct multiple projects simultaneously.
  • Ability to collaborate with diverse colleagues across diverse academic disciplines.
  • High tolerance for changing priorities.
  • Excellent oral and written communications skills.
  • Ability to excel under pressure and meet deadlines.
  • Advanced proficiency with MS office is a must: Proven experience in Word, PowerPoint, Excel spreadsheet applications, data management, and large mail merges for fundraising events is needed. Experience with Banner preferred.
  • Availability to work outside regular business hours as events warrant is essential.

Professional Level

None specified

Minimum Education Required

No requirement


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