Administrative Assistant (Part Time) - Puyallup Watershed Initiative Active Transportation COI
1208 South 10th Street
About the Puyallup Watershed Initiative
The Puyallup Watershed Initiative launched in 2012 as a new model for community-centered change, and aims to improve social and environmental conditions throughout the watershed that comprises more than 1,000 square miles from Mt. Rainier to Commencement Bay. The Puyallup Watershed Initiative values transparency, accountability, inclusivity, collaboration, and learning. We seek to demonstrate these values in all our activities and our workplace.
As an organization committed to collaboration and learning, we apply what we learn from our actions, the work of our Communities of Interest, and our community partners to improve upon the past. By sharing what we learn and collaborating with community partners, we hope to help others do the same.
The Puyallup Watershed Initiative is committed to all people’s right to a healthy environment and to participate in the decisions that most affect their lives. The Initiative is engaged in building a diverse, equitable, and inclusive workplace that honors lived experience and community connections. The Puyallup Watershed Initiative strives to create a supportive work environment and regularly reviews internal policies to improve our efforts.
The Active Transportation Administrative Assistant is a member of the Puyallup Watershed Initiative Team that focuses on supporting the administrative functions of the Active Transportation Community of Interest.
The Active Transportation Community of Interest (AT COI), is a broad, inclusive partnership of individuals and organizations with the shared goal of increasing access to safe, healthy, and affordable active transportation options– including walking, biking, skating, and connections to transit – for all.
The work of the AT COI is divided into four strategic areas:
- Build political and community support for active transportation projects, programs, and policies
- Complete an interconnected network of trails, sidewalks, bike lanes and boulevards, local and regional pathways, and public transportation within each jurisdiction and to each town, city, and municipality in the watershed and county – including key destinations and regional networks
- Make active transportation part of daily life and culture
- Build capacity of the Active Transportation COI
Duties and Responsibilities
The Active Transportation Administrative Assistant will:
1. Support the Active Transportation Community of Interest (AT COI)
- Support administrative and logistical needs
- Schedule meetings
- Record meeting minutes and track meeting attendance
- Set up and staff events, as needed
- Maintain and coordinate communications with AT COI members
- Develop and maintain contact information
- Maintain information-sharing systems (i.e. shared folders and documents)
- Contribute to a welcoming environment, build AT COI morale, and create space for collaboration rather than competition
- Document review and copy editing
2. Support reporting requirements and financial tracking
- Assist with tracking deadlines and reporting requirements
- Support the creation of required progress and financial reports
3. Other duties, as assigned by the Manager
- Fluent in current document creation and management tools such as the Microsoft Office Suite and Google documents
- Proficient with Microsoft Excel, familiar with Excel formulas and functions and spreadsheet formatting
- Excellent note-taking skills, including written English grammar and document formatting
- Able to work independently and in a team-oriented environment
- Able to demonstrate flexibility with changing priorities
- Highly motivated and organized
- Prior work/volunteer experience (1+ years) doing similar work
- Work/volunteer/lived experience of authentic engagement with diverse communities (i.e. racially and ethnically diverse communities, urban and rural communities, elected officials across the political spectrum, etc.) – ability to build relationships, act with empathy, and focus on continued growth and learning
- Understanding of/willingness to learn equity principles and commitment to grounding work in equity and justice
- Previous experience with grant funded projects and reporting requirements is a plus, but not required
- As a condition of employment, PWI requires completion of a satisfactory background check
- Working remotely and in an open shared office environment, depending on schedule and required work activity.
- Ability to travel locally and regionally
- Ability to work varied schedules, including evening and weekend commitments
Equipment and Materials
A computer with a Windows-based environment and Office 365 will be provided for employee use.
Physical and Mental Requirements
Requires frequent sitting, standing, and occasional walking. The employee is occasionally required to lift objects weighing up to 10 pounds and must infrequently lift more than 20 pounds or carry objects with both hands and arms. This position frequently requires continuous hand and finger movement. This position frequently requires visual acuity at 20 inches or less, and frequent hearing acuity for speech discrimination. The employee must be able to understand written and oral communication as well as give written and oral instruction. The position requires the ability to calculate mathematic problems. Minimal travel required for coalition meetings and events.
The Active Transportation Administrative Assistant reports to the Active Transportation Community of Interest Manager. This position has no direct reports.
Schedule & Location
The Active Transportation Administrative Assistant will work approximately 15 hours per week.
Approximately half of the Administrative Assistant’s work hours will involve attending scheduled meetings and events at specific times and locations – the remainder may be performed remotely with a flexible schedule and location.
Most Active Transportation COI meetings take place during business hours at Centro Latino (1208 S 10th St Tacoma, WA 98405), however some evening and weekend work and travel throughout the region will be required.
We support workforce diversity and are an Equal Opportunity Employer. The pay rate for the Active Transportation Administrative Assistant is $17/hour. The Active Transportation Administrative Assistant will earn one-hour of paid sick leave for every 40 hours worked, per Washington Paid Sick Leave Ordinance. The employee is also eligible to participate in the Puyallup Watershed Initiative 401k retirement savings plan, with up to 4% employer match. This position is not eligible for additional benefits.
Minimum Education Required
How To Apply
Please submit a cover letter and resume to firstname.lastname@example.org. Candidate review will begin on Friday, September 21, 2018. The position is open until filled.
Learn more about the Puyallup Watershed Initiative Active Transportation COI and what this job entails at: www.pwi.org/ATCOIjobs