Administrative Assistant, SPARK

Job Type

Full Time




New York
New York
United States


160 Fifth Avenue
Full time


SPARK is a national research study supported by the Simons Foundation that aims to recruit, engage and retain a community of 50,000 individuals with autism spectrum disorders (ASD) and their family members living in the United States. Participation in SPARK involves contribution of medical and behavioral information online, mailing in saliva for genetic analysis, the option to have genetic findings related to autism returned and consenting to be invited to participate in future research studies.

Reporting to the senior program manager of SPARK, the Administrative Assistant is responsible for providing administrative support to all members of the SPARK study team as well as contributing to the maintenance of SPARK's help desk.


  • Schedule and provide support during meetings; take and distribute meeting minutes.
  • Answer and return telephone calls and assist with written correspondence and preparation of presentations.
  • Organize study team files using online storage tools and project management software.
  • Maintain tracking files and documentation required for the SPARK program
  • Coordinate travel.
  • Perform various other administrative tasks, such as expense reporting, identifying venues for events and preparing materials for meetings.
  • Respond to participant inquiries or answer phone calls to SPARK's help desk as needed.
  • Support the testing of new features on the SPARK website.
  • Attend conferences and community events with SPARK study team as required.
  • Foster and build positive and effective working relationships within the organization.
  • Maintain high standards of professionalism in interactions with external stakeholders.
  • Take on special projects as needed.


  • Bachelor's degree
  • Curiosity about science is a plus!

  • Two to four years of experience in an administrative or executive assistant capacity
  • Experience in an academic and/or clinical research environment preferred

Related Skills & Other Requirements
  • Sound judgment and discretion
  • Punctual and reliable
  • Professional demeanor
  • Excellent interpersonal skills
  • Excellent verbal and written communication skills
  • Ability to work independently and proactively anticipate the needs of the team
  • Ability and interest in understanding subject matter pertinent to the SPARK study
  • Strong administrative and organizational skills with attention to detail and ability to balance workload under deadlines and often competing priorities
  • Multitasking skills and ability to be flexible when priorities shift
  • Ability to work well with a variety of people
  • Strong computer skills, particularly with email, word processing and spreadsheets. Experience with Google suite tools (Google Calendar, Google Drive, Google Docs, etc.) preferred.
  • Experience working with various digital conferencing platforms (e.g., Zoom, Readytalk, Uberconference).
  • Enthusiasm and energy
  • Passion for helping others


  • Please submit a resume and cover letter stating your interest in the position.

The Simons Foundation's Diversity Commitment

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work environment. The Simons Foundation provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under federal, state and local law.


Professional Level


Minimum Education Required

4-year degree

How To Apply