Resident Services Program Associate


Job Type

Full Time

Published:

04/03/2018

Address

San Francisco
CA
United States

Description

RESIDENT SERVICES PROGRAM ASSOCIATE

 

Job Summary: The Program Associate is a member of the Resident Services team and reports directly to the Resident Services Manager. The Program Associate is responsible for three primary functions; (1) Program Administration, (2) Program Quality Assurance (i.e. Grants, Contract and Administrative Program Compliance and (3) Data Analysis. The Program Associate is responsible for developing and maintaining administrative and information systems that support the work of the Resident Services Manager, the Resident Services Supervisors, and overall Resident Services team. Key activities include development and evaluation of data collection processes and analytical tools. The position requires strict adherence to confidentiality and will require a person who is extremely detailed-oriented with strong analytical, computer, customer service and problem-solving skills.


Status:

Full-Time; Nonexempt

Location:

Chinatown neighborhood, San Francisco

Salary:

DOE; Comprehensive Benefits

Hours:

Monday to Friday; 9:00 a.m – 5:30 p.m.; occasional week nights and weekends


The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We manage 29 affordable housing buildings serving over 2,800 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.


General Job Responsibilities:

Data Base Analysis and Program Quality Assurance:

  • Work with Resident Services team to ensure timely and accurate collection of quantitative and qualitative data including ongoing data entry into internal/external systems; maintain data integrity, reliability and validity.
  • Maintain internal and external grants/contracts management systems, including generation of monthly and ad hoc reports.
  • Assist the Resident Services Manager and Resident Services Supervisors on projects, reporting, and other day-to-day functions
  • Update database as required by program and program modifications.
  • Perform data analysis and synthesis of data to inform decision-making
  • Work closely with key Resident Service staff in the critical review, analysis, and development of data management tracking systems, identifying opportunities for continuous program efficacy and performance improvement.
  • Document and assist with training Resident Services Department staff on data collection and reporting standards, protocols and procedures.
  • Perform budget analysis and invoice review, ensure timely and accurate coding.
  • Assist the Resident Services Manager in determining database needs


Program Administration:

  • Provide administrative support to the Resident Services Supervisors on special projects
  • Maintain a directory of Resident Services Team contact information
  • Enter/compile annual resident services survey data
  • Develop and maintain resident services information profiles for each property
  • Reserve and set up space and equipment for meetings
  • Record important Resident Services Team meeting minutes, sending follow-up tasks and reminders to team members after the meetings
  • Draft, edit, and proofread general correspondence or other written materials
  • Maintain a log/attendance history of staff trainings
  • Work with the Property Management Associate to coordinate shared activities/data between the Property Management & Resident Services teams
  • Participate in the Disaster Resilient Organization (DRO) Committee
  • Manage inventory and order office supplies for work site
  • Provide support in setting up Resident Services staff offices with utilities and furnishings, including ordering office supplies
  • Provide translation support for notices and flyers


Knowledge, Skills, and Experience:

  • Strong organizational, analytical, and problem-solving skills
  • Consistent attention to detail
  • Ability to work independently and effectively, prioritizing multiple tasks
  • Ability to manage changing deadlines and work well under pressure, in a fast-paced team environment
  • Strong interpersonal skills
  • Ability to maintain confidentiality
  • Excellent written and verbal communication skills
  • Ability to work effectively with people from ethnically and socio-economically diverse backgrounds
  • Ability to research, plan and implement projects; collaborating with multiple stakeholders and/or work independently with minimal supervision
  • Excellent research and analysis skills
  • Demonstrated experience with grant and contract administration, including understanding complex rules, regulations and requirements
  • Strong analytical skills; ability to interpret and summarize data providing actionable insights and creative problem solving techniques


Minimum Qualifications:

  • Two (2) years administrative experience, or equivalent combination of education and experience
  • Experience handling multiple projects successfully
  • Demonstrated advanced computer skills (i.e. High proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and other cloud-based and database systems)
  • Knowledge and experience in organizational effectiveness and operations management
  • Sensitivity to issues facing homeless, elderly or low-income populations
  • Typing speed of 50 words per minute


Preferred Qualifications:

  • Experience providing direct services and/or providing administrative assistance to a support services team
  • Demonstrated experience in data base management
  • Experience with data collection and reporting
  • Experience in managing or developing data systems
  • Bilingual/biliterate in English and another language, such as: Chinese, Russian, Spanish, Arabic, Vietnamese, or Korean

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply


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