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Director of Finance and Administration

Posted by
Brooklyn Community Bail Fund | Brooklyn, NY
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Brooklyn Community Bail Fund


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Published 12 days ago

Since 2015, the Brooklyn Community Bail Fund has been a leader in the fight against bail and the criminalization of race and poverty. As the country’s largest community bail fund, BCBF has freed nearly 5,000 individuals from pretrial detention. An innovator in the bail fund and criminal legal space, BCBF has served as an incubator for numerous high-impact programs, including the National Bail Fund Network and Court Watch NYC. BCBF has launched and partnered with allies in New York and across the country on numerous campaigns in the fight to end all forms of wealth-based detention. BCBF’s newest initiative is the New York Immigrant Freedom Fund, which pays immigration bond for community members who are detained by ICE and unable to afford bond, securing their release and reuniting them with their families and communities. 

The Director of Finance and Administration will join BCBF at an exciting and critical time. Changes to the New York State bail laws have led BCBF to shift its focus away from bail payment (read our statement here). At the same time, BCBF is ramping up its criminal legal system advocacy and public education, as well as its work in the immigration space.

Role Overview

The Director of Finance and Administration will be a strategic thought-partner, and report to the Executive Director. The successful candidate will be a hands-on and participative manager and will lead a team comprised of in-house staff and third-party providers to support the following areas: finance, business planning and budgeting, human resources, administration, and IT. As a member of the leadership team, the Director of Finance and Administration will play a critical role in strategic decision-making and operations, supporting BCBF’s continuing efforts to enhance the quality and impact of its programs and the organization’s capacity-building needs. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization. 

Financial Management [75% of time]:

• Oversee financial operations and financial planning for the organization.

• Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.

• Lead and direct annual budgeting and planning process in partnership with the Executive Director and Program Directors; lead monthly finance meetings for leadership team and quarterly finance meetings with board finance committee.

• Prepare short and long-term financial forecasts of financial performance for use with internal management, finance committee and board of directors, and external parties.

• Manage organizational cash flow and forecasting; ascertain financial risk areas and methods for improvement; work with Program teams on bail and bond spending and forfeiture reconciliations and cash flow modeling.

• Complete monthly closes and reconciliations; manage bookkeeper to ensure accurate books and records.

• Work with and support Development team on grant revenue projections, accounts receivable and donation receipt reconciliations, and grant spending budgets and reporting.

• Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.

• Coordinate and lead the annual audit process, liaise with external auditors and board audit committee.

• Develop, implement and maintain accounting and administrative policies and procedures for financial accounting and reporting.

• Manage bi-weekly payroll processing through third party PEO.

Operations Management [25% of time]:

• Responsible for managing HR, IT and administrative functions. Further develop existing human resources and administration, including enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting; act as primary point of contact with HR consultants ensure meaningful exchange of information between programs and with fiscal and development.

• Support and supervise office manager in the discharge of their duties.

• Act as a resource and provide guidance to program Directors in developing and refining systems to ensure maximum impact, collaboration and coordination between departments.

• Manage relationships with key vendors.

• Ensure compliance with New York City, State, and Federal regulators.


QUALIFICATIONS AND EXPERIENCE:

Required:

• Minimum of a BA, ideally with an MBA/CPA or related degree.

• At least four to seven years of accounting and financial management experience; ideally two plus years of broad financial and operations management experience.

• Experience working for non-profit organizations, preferably with some experience with startup or smaller organizations (20 people or less).

• Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds.

• The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human-resources function previously.

• Experience managing and working with a small multi-disciplinary team, including coaching and development of employees and teams for a more effective skillset and work environment.

• A track record in budget creation; financial reporting; and grants management.

• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making.

• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. • Personal qualities of integrity, credibility, and dedication to the mission of Brooklyn Community Bail Fund.

• A multi-tasker with the ability to wear many hats in a fast-paced environment. 

Preferred:

• Experience working with nonprofit loans, including program-related investments.

• Experience with NY City and State grant contracts.

• Proficiency using FundEZ; Salesforce or other CRM; GiveLively; MoonClerk; Google Applications (Google Calendar; Google Drive; etc.); and Microsoft Office (Word; Excel). 

Since 2015, the Brooklyn Community Bail Fund has been a leader in the fight against bail and the criminalization of race and poverty. As the country’s largest community bail fund, BCBF has freed nearly 5,000 individuals from pretrial…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required

How to Apply

To apply, email resume, salary requirement and cover letter to jobs@brooklynbailfund.org . Please include Director of Finance and Administration in the subject line.

No phone calls, please. Only applicants selected for interviews will be contacted. Brooklyn Community Bail Fund is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, religion, national origin, citizenship, age, sex, disability, sexual orientation, gender identity, gender expression, military status, marital status, familial status, caregiver status, predisposing genetic characteristics, veteran or active military service member status, pregnancy, arrest or conviction record, unemployment status or any other characteristic protected by applicable law. Brooklyn Community Bail Fund values diverse experiences. People with criminal justice involvement are encouraged to apply. We depend on a diverse staff to carry out our mission. For more information about Brooklyn Community Bail Fund, visit our website at www.brooklynbailfund.org

To apply, email resume, salary requirement and cover letter to jobs@brooklynbailfund.org . Please include Director of Finance and Administration in the subject line.

No phone calls…

Location

Brooklyn, NY

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