Early Education Center Site Supervisor

JOB SUMMARY:

In partnership with Early Education Director (EE Director) and Early Education Manager, the Early Education Center Site Supervisor (Site Supervisor) is responsible for day-to-day operations of the Early Education Center (Center) as well as elements of early education program administration, supervision, and monitoring. The Site Supervisor will directly supervise the day-to-day needs of the center teachers and maintenance staff, ensuring alignment with California Department of Education (CDE), Early Head Start (EHS), NAEYC, CACFP and COA standards.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compliance & Records

Ensure compliance with licensing, Head Start Performance Standards, CDE requirements, NAEYC and COA standards, Title 5 & 22, and all other program regulations, policies and procedures, including annual payments for licensing, police commission permit, and fire department permit.

Participate in the planning, implementation, review, and updating of annual program goals/objectives, policies/procedures, and activities to ensure compliance with relevant performance standards, and achieve the implementation of the program’s mission and objectives

Ensure that Center-based documentation and reports are complete, current, and accurate including Department of Children and Families Services (DCFS), California Community Care Licensing (CCL), NAEYC, annual CCL immunization reports, personnel roster, etc.

Under direction of EE Director, complete renewal of (and any applications for) Center Community Child Care Licenses

Ensure accurate, complete, and confidential maintenance of employee and children’s records; conduct regular (at least quarterly) review of children’s files to ensure all CCL required documents are in file 

Ensure completion of monthly facility health and safety monitoring, and collaborate with EE Director as needed to address identified issues

Daily Operations

Monitor the day-to-day operations of the Early Education Center; ensure maintenance of a safe, secure, and well-maintained facility that is in compliance with all pertinent regulations and program/accrediting body standards, including supporting Health Services Coordinator in ensuring compliance with all CACFP requirements and relevant regulations

Plan for daily Center staffing; provide classroom coverage when needed

Along with other early education leadership have input monthly into center newsletter

Monitoring

Support staff (if coverage is need in classrooms) with time management to complete task on yearly roadmap (e.g. DRDPs, Home Visits, Parent-Teacher Conferences, Individualized Development Plans, ASQs, etc.)

Working closely with EE Director, track and monitor progress on meeting EHS, EHS-CCP, and CDE continuing application guidelines: dual-language framework, CSEFEL strategies, literacy development, STEM, school readiness goals, and other education-related benchmarks

Support as needed the completion of Environment Rating Scale (ITERS/ECERS/FCCERS) yearly

Provide support as needed for the implementation of: Parent-Teacher Conferences, home visits, DRDP-2015 assessments, Environment Rating Scales, Individualized Development Plans, school readiness goals, and all other education related programmatic goals/plans

Support teaching practices SMART goals for staff through regular classroom monitoring and follow up with Early Education Manager.

Support teaching staff with day-to-day operational coaching and decision making (e.g. supervision of children, anger parent etc.)

Program Meetings

Working with the Early Education Manager, conduct weekly staff meetings

 Work with EE Director to support Teachers Leading Teachers group

Participate in management meetings as needed and one-on-one semi-monthly supervision meetings with EE Director

Generate program data for Performance and Quality Improvement (PQI) efforts and participate in PQI rotations for EHS, EHS-CCP and CDE presentations as needed

Parents, Caregivers and Community

Together with Early Education Manager, coordinate implementation of annual parent survey across all early education programs

Participate in community needs assessment(s), self-assessment, and health and safety committee, staff, and program consultants

Working closely with Allies’ family engagement team, plan and oversee the implementation of activities to engage and involve parents/caregivers

Serve as a representative of Allies in the community/attend meetings as appropriate

Human Resources

Participate in the hiring and training of early education teachers, home educators, family support specialists, child development specialists, and other roles as needed

Lead coordination with Human Resources to review and update staff records to ensure requirements are met

In collaboration with Early Education Manager, complete and conduct performance evaluations and professional development plans for staff

Facilities Management

Ensure the center's physical facilities comply with local, state and federal laws and are a safe and appropriate environment for children

Ensure facilities upkeep, in collaboration with maintenance staff

Monitors the inventory of site materials, supplies, and equipment; approves orders and tracks maintenance budget

Manages within a budget the purchase of equipment and supplies for the center or approves requests to purchase materials and equipment

Tracks and maintains budget received for program

Supervise maintenance workers

Oversees the completion of maintenance work activities

Conduct individual or group supervision 2 times per month

Other

 Attend meetings and trainings as requested to keep abreast of trends in the various service areas

Perform other relevant responsibilities as required by the agency and as assigned

Model the Standard of Conduct Policy when interacting with parents, community members and Colleagues

 Understand and follow all Council of Accreditation (COA) policies and procedures

 In accordance with our "team" philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description

Evening and weekend work as required

Staff must believe in and act in accordance with both the Agency's and the program's mission/vision statements, adopted theoretical frameworks, and philosophy

QUALIFICATIONS & EDUCATION:

Minimum of one to two (1-2) years leadership and administrative experience

Bachelor's Degree required (Master's Degree preferred) in Early Childhood Development, or related field

Hold a current Child Development Site Supervisor Permit from the California Commission on Teacher Credentialing

Experience working with infants/toddlers and preschoolers' principles and practices

Experience working in or overseeing Early Head Start, Head Start and/or California Department of Education preschool programs

Ability to plan, organize and oversee high quality early childhood care and education programs

 Working knowledge of Community Care Licensing regulations

Knowledge of data analysis, MIS systems and reporting procedures

Strong and effective verbal and written communications skills required

Bilingual in English and Spanish a plus but not required

Creative problem solver with a can-do attitude

Must be detail-oriented and possess excellent organizational and analytical skills with the ability to research best-practice and compliance guidance, complete work accurately, meet deadlines, and follow through on job duties and projects

Ability to prioritize workload, multi-task and be flexible

 Ability to liaise effectively with a range of relevant authorities, individuals and organizations; demonstrated effective interpersonal, leadership, public speaking and management skills

Desire to be a part of a diverse team, and the ability to both think independently and work collaboratively

Experience working with diverse groups and populations

Working knowledge of budgets and expense reports

Experience in program, finance, compliance and evaluation in a non-profit organization

Strong computer literacy skills (MIS, word processing, database and spreadsheets, internet and email use required)

Must be responsible, be able to handle confidential information, organize effectively, and work independently

Passionate about learning and possesses curiosity about issues affecting children and families

All employees, regardless of position, serve as role models for children and families who are served by our agency.

Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemption

Successful completion of pre-employment physical, PPD risk assessment, proof of immunizations for pertussis, measles and influenza

Class “C” driver’s license, proof of insurance and access to reliable transportation required