Data Coordinator

Job Type

Full Time


Details: Competitive with similar non-profit positions



Start Date


Application Deadline



50 Broad Street, Suite 1103
New York
United States


Hunger Free New York City (HFNYC), part of Hunger Free America, strives to build a nonpartisan, grassroots movement to enact the policies and programs needed to end hunger in New York City and ensure that all New Yorkers have sufficient access to nutritious food.

A significant aspect of HFNYC’s work is to connect eligible NYC residents to the public nutrition benefits (primarily SNAP / food stamps) for which they’re eligible. Towards that end, we’ve developed Neighborhood Guides to Food & Assistance, which contain information on SNAP, WIC, School / Summer Meals and nutrition programs for seniors as well as information on food pantries and soup kitchens throughout the city. Each Guide contains a detailed map showing the locations of all these services. We have Guides covering 8 distinct neighborhoods in the city, in addition to a Citywide version. All are available in English and Spanish and a few have been translated into Chinese, Russian, and Korean. Each year all the information contained in the Guides must be updated. We print and distribute over 200,000 copies annually and distribute them to hundreds of agencies in all five boroughs.

Part of HFA’s strategic plan is to expand our database of food resources nationwide (at the moment it only includes NYC), and make this information available to several of our partner organizations in various ways.

Job Description: Reporting directly to the Senior Projects Manager, Benefits Access, the Data Coordinator, Benefits Access, is responsible for all aspects of the distribution and updating of HFNYC’s Neighborhood Guides to Food and Assistance, and the maintenance of all food resource information in our CiviCRM database.


Coordination and Maintenance of Databases

·        Working with our contracted developers, coordinate data transfers between HFNYC’s database and various partner organizations

·        Plan and supervise the collection of food resources nationwide, from the initial collection of data to the input and subsequent maintenance in the database

·        Work with contracted developers and partner organizations to create a more efficient process for data updating (currently this position calls or emails all entries in the Guides every year directly in order to update information).

·        Assist Director of Strategic Volunteerism with the overhaul of the volunteer side of database.

Distribution of Neighborhood Guides

·        Maintain Guides’ order form on the website

·        Respond to phone call and email requests for Guides

·        Input and track orders in CiviCRM database

·        Coordinate shipment of bulk orders with fulfillment center

·        Pack and ship small orders

·        Track inventory and order statistics, re-order guides when necessary

Annual update of Neighborhood Guides

·        Contact over 1000 agencies to confirm information, and help implement a plan to make the process more efficient

·        Track and update agency information in CiviCRM database

·        Utilize Adobe InDesign to update Guides, inputting and formatting agency information and preparing files for printer and web

·        Utilize QGIS mapping program and Adobe Illustrator to plot sites and format maps


·        Make minor changes/updates to website

·        Supervise interns and periodic volunteers


·        Experience with CiviCRM, Charity Engine, or other databases

·        Knowledge/Familiarity with SQL, Java, Python or other programming languages

·        Proficiency with Adobe Creative Suite, especially Illustrator and InDesign

·        Proficiency with Microsoft Office

·        Familiarity with GIS or other mapping programs, as well as Google Maps APIs

·        Able to lift and carry (short distance) 40 lb. boxes

·        Familiarity with NYC neighborhoods

The ideal candidate will be an organized self-starter who works well independently. S/he will have good communication and interpersonal skills, responding to messages and emails in a timely manner and should be comfortable speaking on the phone. S/he will have demonstrated a commitment to fighting hunger/poverty and be comfortable working with low-income communities.

An Associate’s or Bachelor’s degree is preferred, although candidates with relevant work experience will be considered.


Salary and benefits will be competitive with other similar positions in nonprofit organizations, including a strong health insurance plan.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Hunger Free America / NYC is an equal opportunity employer. People of all races, sexual orientations, ages, faiths, economic and social backgrounds, genders, physical abilities, and national origins are strongly encouraged to apply.

To apply, please send a cover letter and resume to: Be sure to include Data Coordinator in the subject line. Applicants sending resumes without a cover letter will not be considered.  Or fax to: 646.459.4378