Grants Coordinator

Primary Purpose of the Job: 

We are seeking a mission-driven, detail-focused, seasoned writer to join our Development Team. The Grants Coordinator will work closely with the Executive Director and the Director of Philanthropy to develop a strategic plan to secure new and renew funding opportunities from local, regional, and national foundations, organizations, and corporations to increase grant revenue. Based on our organization’s strategy and vision, we seek someone able to understand our various legal and social work programs to develop and write strong proposals and reports. The ideal candidate will be detailed and manage all pre- and post-award processes with precision. This position supports all Florence Project programs. A successful candidate will be a highly skilled interpersonal communicator with a deep appreciation for refugee and immigrant populations. 


The Florence Project has three offices: Phoenix, Tucson, and Florence, AZ. The Florence office is headquartered approximately one hour south of Phoenix or one-and-a-half hours north of Tucson. The position is remote. This position reports directly to the Director of Philanthropy. 

Essential Duties & Responsibilities:   

  • Identify new public and private funding opportunities in coordination with organizational funding priorities and in consultation with the Director of Philanthropy, and Co-Executive Directors. 
  • Identify at least 40 qualified prospects per year with most of the prospects $50,000 or above. 
  • Create a yearly grant calendar with outstanding reports and identifies timeframes when new grants will be submitted.  
  • Manage up. Motivate team to push forward with the identification of new grant opportunities. 
  • Write compelling grant proposals that reflect the needs and activities of the organization. 
  • Cultivate existing relationships.  
  • Work with programs to identify compelling client stories to share.  
  • Compile data from internal stakeholders in a timely manner. Assesses organizational data to report on progress made.  
  • Translate difficult immigration topics into compelling and understandable information.  
  • Provide applications to internal reviewers with ample time for review.  
  • Uses strong knowledge of immigration news, staff accounts, and client stories to show the impact of our work.  
  • Write with passion and urgency.  
  • Maintain existing relationships or new relationships and/or assists the Executive Director or Director of Philanthropy.  
  • Work in partnership with the Executive Director to send reports, correspondence, and thank-you letters to funders. 
  • Meet with grantors and potential grantors in person to manage and facilitate relationships with grantors and potential grantors, including along with the Executive Director, Director of Philanthropy, Board, Members or Staff. 
  • Use strong knowledge of immigration news and clients' stories to keep funders apprised about our work in grant reports and periodically throughout the year, as appropriate. 
  • Manage all aspects of the grant process with clear deadlines, documentation, and communication with key staff. 
  • Maintain system for new and existing grants to ensure all funder reporting deadlines are met and that all information is tracked in real time.  
  • Record conversations, vital correspondence and information (passwords, research, applications, drafts, etc) in the Project’s grant management software and filing system in real time.  
  • Reviews incoming foundation gifts to ensure they are received and coded appropriately and ensures all funder restrictions are met.  
  • Develops organizational tools for concept notes, boilerplate language, data collection, templates and other efficiency measures to streamline the grant process. 
  • Maintain predictions & expectations for awards that are updated throughout the year. 
  • Carry a portfolio of foundation funders. Supports the Director of Philanthropy in managing their foundation portfolio.  
  • Responsible for managing the relationship of 10-20 foundation partners.  
  • Track the Director of Philanthropy’s foundation portfolio and meets regularly with the DoP to review and determine next steps. 

Other Duties & Responsibilities: 

  • Other duties as assigned. 
  • Comfortable joining the greater development team with its goals and team-wide efforts. 

Minimum Requirements: 

  • A Bachelor's Degree or a combination of four years of relevant experience and education will be considered. 
  • Demonstrated commitment to advocating for indigent immigrant clients in a respectful and empowering way, zealous support of the Florence Project’s mission, and displays a commitment to diversity and inclusion.  
  • Must be comfortable working with stories related to individuals with criminal convictions and/or traumatic life experiences.  
  • Has the ability to work with diverse populations. 
  • Highly organized. Effectively manages multiple projects and meets deadlines. 
  • Demonstrated to be a hardworking, flexible, respectful team player that can work effectively in a collaborative, innovative, and client centered work environment.  
  • Ability to work independently.  
  • Is adaptable and reliable in the face of conflict, pressure, crisis or changing priorities. 
  • Exhibits high ethical standards and the ability to maintain confidentiality. 
  • Excellent interpersonal skills and ability to connect with people from all backgrounds and perspectives. 
  • Must be able to pass federal and state background checks. 
  • Travel may be required for this position. 
  • Must have a valid driver’s license and reliable transportation. 
  • Proven computer skills. Advanced understanding of basic office applications. 
  • Strong command of written communication. Must be a gifted, persuasive writer, and able to accept edits with humility and grace.  
  • Ability to prioritize work, meet deadlines, and produce quality results on time with impeccable attention to detail.  
  • Ability to manage up. Seeking an applicant who can speak up in a kind and respectful manner when they notice errors, problematic deadlines, or areas for improvement from directors assisting on projects, budgets, or grant applications. 
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks. 

Preferred Knowledge, Experience, Skills, and Abilities: 

  • Experience with administering—or willingness to learn—a variety of platforms: Raiser’s Edge NXT, Legal Server, Adobe products, miscellaneous databases, and copying/scanning/faxing/printing technologies, etc. 
  • History of success in foundation research, grant proposal writing, grant management, and proven track record of winning proposals.  


Working Conditions/Physical Demands: 

  • Operates in a professional office environment and requires the ability to sit for long periods of time with intermittent walking, standing, bending, squatting, pulling and pushing. 
  • Requires the ability to use standard office equipment such as scanners, computers, keyboards, phones, shredders, photocopiers, and filing cabinets. Requires the ability to lift-up to ten pounds - accommodations may be available. 
  • Potential travel to Eloy, Florence, Phoenix, Tucson, and Nogales, Sonora, Mexico 
  • Effective September 1, 2021, FIRRP has implemented a mandatory COVID-19 vaccine policy. To comply with this policy, active employees must be fully vaccinated by October 15, 2021. Employees seeking an exemption due to a medical condition or sincerely-held religious belief should contact our Human Resources Department at

Primary Purpose of the Job: 

We are seeking a mission-driven, detail-focused, seasoned writer to join our Development Team. The Grants Coordinator will work closely with the Executive Director and the Director of Philanthropy to develop a…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    May 31, 2022
  • Application Deadline
    May 6, 2022
  • Education
    4-Year Degree Required
  • Experience Level
    Entry level
USD $45,000 - USD $55,000
/ year


Salary & Benefits:

This is a full-time position. Salary is competitive for our field and geographical area and is commensurate with experience: $45,000-$55,000 Annually DOE. We strive to create and uphold a positive, supportive, and inclusive work environment for all staff. We offer excellent benefits, including: 


  • Medical plans including health, dental, vision coverage, subject to plan terms   
  • Short Term Disability   
  • Eligibility for group benefits such as voluntary life insurance, subject to applicable waiting periods   
  • Retirement plan, subject to plan terms   
  • Paid Time Off earned on a biweekly accrual basis- Twenty-five (25) Days of Vacation Time, annually   
  • Five (5) Days of Medical/Sick Time, annually   
  • One (1) Day of Personal Time, monthly   
  • Eight (8) Week Paid Sabbatical, after three years of employment   
  • Bereavement leave.   
  • Company-paid federal holidays, all observed   
  • Eligible for Parental Leave which includes Twelve (12) paid weeks   
  • Mileage reimbursement for travel between offices and places of work.   
  • Relocation Assistance for out of state new hires. 

Salary & Benefits:

This is a full-time position. Salary is competitive for our field and geographical area and is commensurate with experience: $45,000-$55,000 Annually DOE. We…


Work may be performed anywhere in United States
Associated Location
P.O. Box 654, Tucson, AZ 85705, United States

How to Apply

Please visit our website to apply:

Please visit our website to apply:

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