Requisition ID: req2827
Job Title: Program Manager, Middle East
Sector: Program Administration
Employment Category: Regular
Employment Type: Full-Time
Location: USA-New York, NY - HQ
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 6.1 million people are internally displaced and 13.1 million are in need of humanitarian assistance, with 2.98 million in hard-to-reach areas. There are 5.3 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region, IRC is undertaking programs in Syria and the neighboring countries of Iraq, Lebanon and Jordan in the fields of health, child protection, education, women's protection and empowerment, NFI distribution, cash assistance, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
Job Overview/Summary: The Program Manager will be a member of the IRC's Middle East Regional Unit and will be based in New York. S/he will report to the regional Program Officer and work closely with the regional Program Assistant in providing a range of administrative and programmatic HQ support services to country programs in the region. The Program Manager will work with the country office grants and finance staff, as well as the regional team, as necessary, to ensure timely and accurate grant reporting and maintain grant records. The Program Manager will also assist with new proposals as needed. The position entails limited field travel.
- Review, edit, and provide substantive feedback on grant reports prior to donor submission and submit reports in a timely manner;
- Assist in maintaining the region's grant filing system at HQ and detailed lists of the region's active grants by country, including reporting deadlines, and alert colleagues as appropriate;
- Assist Program Officer in proposal/grant modifications and submissions, including liaising with various departments to obtain signed approvals and helping to complete proposal packages;
- Assist Program Officer in reviewing sub-award proposal packages, sub-award agreements and modifications, ensuring compliance with donor requirements and IRC's Sub-Award Partnership Management System (SPMS);
- Work with Program Officer to ensure complete documentation is obtained for a variety of grant actions, and ensure reviews are completed in a timely manner and internal approvals are obtained;
- Work with country office grants staff to ensure OTIS (internal web-based grants management system) is up to date;
- Respond to day-to-day internal and external requests for information, draft content for internal or external use;
- Travel to Middle East country offices to gap fill for country office grants staff vacancies as needed;
- Cover Program Assistant responsibilities when Program Assistant is out of the office.
Key Working Relationships:
Position Reports to: Program Officer, Middle East
Position directly supervises: N/A
Indirect Reporting: N/A
Other Internal and/or external contacts: Regional Program Assistant; Regional Grants Director; Regional Grants Advisor (UK); Regional Grants Assistant (UK); Country Office Grants and Partnerships Coordinators, Managers, and Officers; NY Finance Department; IRC Award Management Unit; NY International Programs Department; NY Institutional Philanthropy and Partnerships Department; Office of General Counsel.
- Bachelor's degree in a related field (Int'l Affairs, Public Policy, Social Work, etc.). Master's degree preferred.
- Two to four years related non-profit work experience, preferably in the field of humanitarian aid and program management.
Demonstrated Skills and Competencies:
- Experience working on awards issued by major humanitarian donors (e.g. BPRM, FFP, OFDA, UN, ECHO, DFID);
- Excellent English writing and editing skills, experience writing project reports and other informational content;
- Strong organizational and administrative skills, with a demonstrated ability to prioritize projects with attention to detail;
- The ability to work independently and productively in a fast-paced environment with competing priorities;
- Strong computer skills: MS Office and file sharing software;
- Willingness to travel.
- The working language for this position is English.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Working Environment: Standard office work environment
Minimum Education Required