Advancement Associate

Job Type

Full Time


Details: Salary is competitive and commensurate with experience



Start Date


Application Deadline



185 Court Street
New York
United States


The Advancement Associate reports to the Director of Institutional Advancement and responsibilities include gift processing, donor acknowledgment, management of the donor database, volunteer management, and event coordination.  This is a full-time, 12-month position.

Specific responsibilities include, but are not limited to:

  • Act as the liaison with the Parents Association by attending all meetings and supporting the needs of this group of volunteers
  • Assist with the planning and execution of school and Parents Association events as needed; including sending invitations, tracking RSVP lists, printing name tags, and event set-up, clean-up, and follow-up
  • Enter gifts, process credit card gifts, and manage stock transactions within Veracross
  • Generate timely and accurate gift acknowledgment letters and tax receipts
  • Manage and update records within Veracross for families, alumni, and donors
  • Draft appeals, fundraising communications, and various other materials as necessary
  • Oversee the Advancement filing system and keep the office orderly and organized
  • Assist the Director of Institutional Advancement in managing and executing the advancement calendar and work plan
  • Research prospective donors and prepare detailed confidential reports
  • Assist the Director of Institutional Advancement with recognition and stewardship of donors and volunteers
  • Reconcile financial records regularly with the Finance Office
  • Produce periodic reports for leadership to include gift and pledge documentation and cash flow for financial planning purposes and auditor’s needs
  • Participate in Institutional Advancement Committee meetings with trustees and take minutes
  • Manage electronic communications as needed, including webpage updates and email blasts
  • Assist with any and all other aspects of Institutional Advancement activities as needed.


  • BA/BS and two years experience in development, marketing, or similar field
  • Detail-oriented, meticulous about follow-through, and able to multitask and prioritize in a dynamic office environment
  • Excellent written and oral communication skills
  • Familiarity with Veracross software or other database system
  • Proficient in Google Suite and Microsoft Office
  • Organizational competency and desire to work in a collaborative environment
  • Flexible schedule - some event support is required on evenings and weekends
  • Ability to effectively work with parents, students, caregivers, families, faculty, and staff
  • Strong work ethic, self-motivated, and sense of humor
  • Willing to pitch in where needed

Brooklyn Heights Montessori School has an institutional commitment to the principles of diversity. In that spirit, BHMS is an equal opportunity employer and does not discriminate on the basis of race, religion, creed, color, gender, sexual orientation, age, physical challenge, national or ethnic origin, ancestry or any other characteristic.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To apply for this position, visit and click on the "Advancement Associate" link to submit your resume and application.