Accounting and Office Manager

Job Type

Full Time

Salary

Minimum: $50,000
Maximum: $53,000

Published

07/11/2018

Address

Cedar Lane Unitarian Universalist Church
9601 Cedar Lane,
Bethesda
MD
20814
United States

Description

Cedar Lane Unitarian Universalist Church Seeks a Full Time Accounting and Office Manager.


Cedar Lane Unitarian Universalist Church (CLUUC) is a welcoming and inclusive congregation. Since our founding in 1951, our vision and mission guide us to “explore the eternal, nurture community, and build a more just world.”  


Position Summary

We seek an individual with experience in accounting and office management to provide comprehensive accounting services including accounting of all Church monies, including pledges, donations, rentals, investments, and other payables, setting up, maintaining and reconciling the records and files to account for the receipt, deposit, and disbursement of all Church funds, and preparing reports for Church officers, committees, the congregation and also to provide office management services including administrating payroll and benefits, managing data bases, purchasing office supplies and supervising office staff. 


Responsibilities

The Accounting and Office Manager reports to the Executive Director and will:


Develop and maintain the financial reporting system to provide reports needed for church operations and management decisions. Ensure accounting systems are in compliance with governing laws, regulations, and Church policies.         


Deposit pledge payments and other income into the bank. Provide pledge updates to Executive Director, Treasurer, Stewardship Team, members, and others as appropriate. 


Set up and maintain computerized records of all disbursements of Church funds, obtaining proper authorization to pay and writing checks to pay all Church bills.


Assist in the billing, monitoring, and collection of rental payments.


Administer Church property and liability insurance. 


Reconcile monthly bank and credit card statements and monitor cash balances to ensure they are sufficient to meet Church obligations. Maintain liaison with banks. Make a periodic review of payroll and other payments to promote compliance with the budget. 


Administer payroll, including vacation and sick leave; group health, life, and disability insurance; pension plan, and other benefits. Provides payroll, benefit, and basic personnel orientations to new employees.


Supervise the maintenance of membership, pledge, and other data bases and production of recurrent and ad hoc reports. 


Provide regularly scheduled financial and other reports to Executive Director, other staff, and volunteers as appropriate. Responds to inquiries about Church accounting records, reports, and practices.


Maintains computer systems such as database, scheduling, accounting, email, backup and word processing programs and coordinates work by IT consultants to meet Church needs.


Maintain electronic and paper files that allow quick retrieval of financial, pledge, payroll, personnel, insurance, and other administrative documents and responds to requests for information and reports.


Provide administration and financial advice to Teams and Committees as required or appropriate and assists teams on carrying out activities such as the annual pledge drive and auction, assisting with use of data base and mailings, announcements and invitations.  


Purchase and maintain office equipment (computers, printers, copiers, duplicators, folding machine, telephone system, etc.) and televisions, DVD players, projectors, other audio-visual equipment, and supplies. 


Recruit, train and supervise volunteer receptionists and others assisting with office functions.


Candidates must have:

A good working knowledge of and experience with double entry bookkeeping. A good working knowledge of payroll processing and benefit administration. Working knowledge of and experience with various programs, such as QuickBooks, Excel, Word, and contact management systems and fundraising software. An undergraduate degree, including courses in accounting, is required. Previous church experience is preferred along with ability and experience in supervision and managing administrative office functions.  


Success requires:  

Integrity and trust; understanding and support of the mission, vision, and values of the Church; reliability; ability to communicate and write clearly and succinctly in English; keeping others informed; attention to detail; ability to supervise; maintaining good team relationships; coping with change and uncertainty; self-development; and time management. 

Benefits

Benefits include health, dental, life, and LTD insurance. Retirement plan with employer contribution after one year. Paid holidays, and paid vacation and sick days. 

Level of Language Proficiency

None

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

staffsearch@cedarlane.org
http://www.cedarlane.org

Send a résumé, cover letter, salary requirements, and contact information for three professional references to staffsearch@cedarlane.org


Applications reviewed on a rolling basis, please submit early for immediate consideration. Start date in mid to late August.


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