Accounts Payable and Cash Receipts Specialist

Job Type

Full Time

Published

06/13/2018

Address

593 Columbus Avenue
New York
NY
10034
United States

Description

Intro/Program Description: Goddard Riverside Community Center (GRCC) is a well-established Manhattan community based agency with an annual operating budget of approximately $ 30 million. GRCC is one of New York City’s leading human service organizations meeting the basic needs of children, youth and families, homeless people, and older adults through 25 plus programs at 22 sites across Manhattan. 


Purpose of Position: The Accounts Payable and Cash Receipts Specialist is responsible for providing financial and administrative support by ensuring agency payables and cash receipts are processed with accuracy and in a timely manner. 


Roles, Responsibilities, and Essential Duties


1.   Accounts Payable

·        Ensure vendor additions and edits are appropriately authorized and entered, and are supported by appropriate tax forms (W9s etc.)

·        Ensure invoices, credit memos, and payments transactions are appropriately authorized and coded to the correct general ledger accounts

·        Ensure expenses are supported by contracts where required, and payments are executed when goods/services have been received. Maintain reports and agreements

·        Ensure payments are processed on a timely basis for approved invoices, are appropriately authorized, and are net of applicable withholdings

·        Prepare checks, obtain appropriate signatures and distribute checks as required

·        Review outstanding checks and issue stop-payments as necessary

·        Maintain high standards of accuracy and assure compliance with company policies and procedures

·        Maintain relationships with vendors and program administrators, address billing and invoice concerns

·        Provide information related to cash requirements reports

·        Prepare analysis for various operating expenses and or vendor accounts as required

·        Timely invoice entry and production work products

·        Assists with 1099 preparation



2.   Cash Receipts

·        Maintain timely, accurate and effective communication with all departments’ cash handling control managers in the organization

·        Count cash and review supporting documentation submitted by each department’s cash handling control manager

·        Store cash in a secure location until it is deposited; deliver deposit to the bank or designated deposit drop location

·        Post check, cash, and credit card payments to appropriate account by way of validated deposit and/or settlement



3.   Financial Reporting and Data Entry

·   Assist in monthly closing and audits schedules

·   Perform other related duties as assigned



Qualifications/Educational Requirements

·        Bachelor’s Degree preferred in accounting, finance, or business management

·        Associate’s Degree required

·        Nonprofit experience required

·        High level of proficiency with Microsoft Office products, especially Excel

·        Working knowledge of accounting software, knowledge of Intacct system a plus

·        At least 3 years in a related field


Skills, Knowledge and Abilities

·        Understands Accounts Payable’s impact on Fiscal department’s responsibilities and processes

·        Attend staff meetings and training programs; collaborate on tasks and make suggestions for efficiency

·        Ability to build strong working relationships with programs and vendors

·        Must possess analytical problem-solving skills

·        Excellent attention to detail

·        Displays sense of urgency

·        Ability to prioritize, demonstrate high attention to detail, and multi-task

·        Ability to maintain confidentiality with sensitive information

·        Ability to prioritize work activities and use time effectively

·        Ability to work within tight deadlines

·        Ability to work independently and as part of a team


Physical Requirements

·        Heavy computer use


Work Environment

·        Office

Benefits

Excellent benefits package!

Professional Level

None specified

Minimum Education Required

2-year degree


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