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Operations Associate

Posted by
Drive Change, Inc
|
Brooklyn, NY
New
|
Published 29 days ago

What You’ll Do:

The Operations Associate is equal parts Problem Solver and Organizational Wizard and comes with a creative mind, an engine and willingness to own outcomes. You are key support to our team in order to ensure that the programs run smoothly, as well as to the overall functioning of the organization.  This role requires a range of knowledge and skills in organizational procedures and policies, researching and resolving administrative inquiries, as well as a love for organization, communications, events and outreach.

Your primary responsibilities will be to:

Ensure the day-to-day efficient functioning of the Drive Change office

  • Maintain inventory of items needed for office and administrative use,place orders and submit appropriate receipts and documentation
  • Maintain an inventory list of external marketing materials and place orders as needed
  • Ensure all inventory lists contain pricing and vendor information and are updated monthly
  • Arrange and participate in conference calls and assist with technical issues 
  • Assist COO in maintaining employee files and vendor files
  • Set up and breakdown refreshments for meetings, including ordering breakfast & lunch when necessary 
  • Prepare and distribute outgoing and incoming mail 
  • Work with director level personnel to facilitate any infrastructure changes in order for the team to be better prepared and forward thinking
  • Assist the CEO with calendar maintenance and scheduling as well as any other requests
  • Ensure security and general upkeep of the office space 
  • Track and update the credentials for organizational memberships (ie. Idealist, Zoom, etc)

Drive all external communication with input from executive team

  • Respond to general inquiry emails that come via our website or general inbox
  • Partner with social media consultant to create and send monthly Drive Change newsletter to mailing list
  • Be responsible for the updating and accuracy of Drive Change website

Support Development team with research and upkeep of records

  • Prepare necessary materials for weekly development meetings including donor lists from Give Lively Campaigns and Venmo
  • Send weekly thank you letters to appropriate donors and ensure CEO or leadership completes thank you notes to major donors
  • Support Leadership team with administrative responsibilities for EOY giving

Assist COO in financial record keeping and maintenance

  • Ensure that all receipts for the business are reported to accounting team in a timely manner
  • Stay current on budget and ensure that business is functioning under or at budget
  • Ensure that records needed from external vendors are collected and shared with accounting
  • Communicate any issues or needs to COO in order to maintain financial record keeping is current

Ensure preparation, collaboration and follow up for all Drive Change Events

  • Collaborate with the team to create Run-of-Show Checklists for event execution
  • Organize assets before and after event 
  • Organize data retrieved from events and communicate information to the team
  • Draft emails for distribution after events
  • Ensure that social media consultant is aware of all upcoming events in order to prepare pre/post social media
  • Assist in planning and execution of Culinary and HSJ events in order to ensure the most impact


What You’ll Do:

The Operations Associate is equal parts Problem Solver and Organizational Wizard and comes with a creative mind, an engine and willingness to own outcomes. You are key support to our team in order to ensure that the programs run…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 18, 2021
  • Application Deadline
    October 8, 2021
  • Professional Level
    Professional

Compensation

USD 62,000 - USD 65,000

Benefits

We offer medical, dental, vision and life insurance as well as professional development opportunities.

We offer medical, dental, vision and life insurance as well as professional development opportunities.

Location

On-site
630 Flushing Avenue, Brooklyn, NY 11206, United States
5th Floor

How to Apply

Requirements to Apply:

To apply to the Operations Associate role, please submit the following to people@drivechangenyc.org:

  • Resume
  • Answers to the following questions:
  • What aspects of this role are you most motivated by and why?
  • What does the Drive Change tagline, "Reimagine Justice, Reimagine Service" mean to you?
  • Describe a group, community, or team that you have been a part of before. How did your skills or experience contribute to the health of that group? How would that experience contribute to your ability to support the DC team and fellows?


Requirements to Apply:

To apply to the Operations Associate role, please submit the following to people@drivechangenyc.org:

  • Resume
  • Answers to the following questions:
  • What…

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