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Administrative Assistant, Healthy Mind Initiatives

Posted by
Child Mind Institute
|
New York, NY
New
|
Published 11 days ago

The Child Mind Institute seeks a motivated and detail-oriented individual to join our team as an Administrative Assistant within the Healthy Mind Initiative. In partnership with the Stavros Niarchos Foundation, the Child Mind Institute is launching a country-wide, evidence-based clinical training program in Greece – the Healthy Mind Initiative, developing a model with the potential to transform the standard of mental health care for children and adolescents across the country. The Administrative Assistant will play a critical role, providing administrative support to ensure efficient operation of the program. 

This position reports directly to the Program Director and is responsible for supporting the Director and other team members through a variety of tasks related to organization and communication and will be responsible for confidential and time sensitive material. The successful candidate will gain hands-on experience and an in-depth knowledge of what it takes to launch and expand a country-wide program. 

This is a full-time, non-exempt position at Child Mind Institute headquarters in New York City.

The Child Mind Institute is proud to be named a Great Place to Work-Certified company! Our competitive compensation and benefits include medical insurance, 401(k) with match, flexible work schedules, paid parental leave, dependent care and discounted tickets and entertainment perks program.

Responsibilities: 

  • Serve as the administrative point person for the Program Director and Healthy Mind Initiative as a whole
  • Organize, prepare for, and set up virtual and in-person meetings
  • Support the VP, Institutional Advancement, and Strategic Initiatives in arranging site visits, program convenings, and other activities related to the program’s implementation in Greece
  • Submit and reconcile expense reports, reimbursements, and invoices for the Program Director, Executive Director, Director of Training, and VP, Institutional Advancement and Strategic Initiatives
  • Organize and maintain the Program Director’s calendar, contact lists, coordinate and arrange for travel for the Program Director and other team members as needed 
  • Produce and distribute correspondence memos, letters, faxes, and forms as necessary
  • Support the VP, Institutional Advancement, and Strategic Initiatives in the preparation of quarterly program progress reports as needed
  • Provide information by answering questions and requests from program counterparts in Greece
  • Carry out administrative duties such as ordering supplies, filing, copying, printing, binding, scanning etc., particularly in advance of site-visits 
  • Handle sensitive information in a confidential manner
  • Other duties as assigned

Qualifications:

  • Greek language skills preferred 
  • Bachelor’s degree 
  • 1-2 years proven administrative or assistant experience working in healthcare or mental health setting
  • Excellent computer skills and knowledge of Microsoft systems
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task; must be able to reply to urgent requests and shift priorities for different time zones
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Must have the desire to serve and work to fulfill the mission of the Child Mind Institute

Special Considerations:

  • Travel to Greece may be required

Please upload your resume and cover letter during the application process. Only applications with a cover letter will be considered.

 The Child Mind Institute is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law [Vehicle Code section 12801.9]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation.

The Child Mind Institute seeks a motivated and detail-oriented individual to join our team as an Administrative Assistant within the Healthy Mind Initiative. In partnership with the Stavros Niarchos Foundation, the Child Mind…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    July 26, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Level of Language Proficiency

  • Greek language skills preferred 


  • Greek language skills preferred 


Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
101 E 56th St, New York, NY 10022, USA

How to Apply

Please upload your cover letter and resume during the application process. Only applications with a cover letter will be considered:

Please upload your cover letter and resume during the application process. Only applications with a cover letter will be considered:

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