Program Coordinator

Job Type

Full Time


Details: Salary is commensurate with experience. This position is a nonexempt position.




New York City
New York
United States


Position Overview

The National Guild for Community Arts Education (“Guild”) seeks a creative and skilled professional to join a dynamic team at an exciting moment of growth. The Guild is looking for someone who is a life-long learner and shares our belief in the transformational power of creativity, equity, leadership, and community. The Program Coordinator will have an opportunity to work with a dedicated staff and board, make a real impact on a growing organization, and support arts education and arts education leaders across the nation.

The Program coordinator will act as a key support for arts education leaders across the country by:

  1. Assisting with the production of the Guild’s national conference, leadership institute, regional trainings, benchmarking surveys, member network events, and online learning series; and
  2. Contributing to the development, implementation, and evaluation of the Guild’s programs and services.

The Program Coordinator will work out of our New York City office and report to the Director of Learning and Leadership Development, working in close collaboration with the Chief Program Officer and the program team. This position is a great opportunity to coordinate many facets of a broad range of activities that support the Guild’s mission.

Organizational Overview

Founded in 1937, the National Guild strives to ensure all people have opportunities to maximize their creative potential by developing leaders, strengthening organizations, and advocating for community arts education. The Guild serves a national network of neighborhood music schools; arts and cultural centers; and arts education divisions of universities, theater and dance companies, museums, and parks and recreation departments. Our members serve 2.5 million students each year, employ 16,000 teaching artists, and reach an additional 8 million people through performances and exhibits. The Guild has an annual operating budget of approximately $2 million.  

The Guild's Equity Statement

The Guild is committed to eliminating racial inequities and working in and supporting multicultural communities across the country. We strongly encourage people of color and other historically underrepresented communities to apply.

Duties and Responsibilities

  • Assist with the production of the annual Conference for Community Arts Education, including organizing and editing speaker bios and session descriptions for conference communications; and coordinating planning meetings, onsite logistics, catering, volunteers, and arrangements with vendors
  • Coordinate the production of the Community Arts Education Leadership Institute (CAELI)
  • Coordinate the production of regional training institutes, online learning (webinars, videochats), Member Network events, and other programs
  • Coordinate the application and review process for financial aid and scholarships, including tracking and reporting awards
  • Assist in collecting and analyzing data from surveys, session evaluations, and performing research as needed
  • Assist in the review, editing, curation, and development of program materials and information resources, including the Community Arts Education Online Resource Center
  • Respond to requests for information/support from members and program participants
  • Be available to travel throughout the year for up to a week at a time (Varies; 2-3 trips/year on average)

Other duties and special projects as assigned by the Director of Learning and Leadership Development. 

Qualifications and Skills    

  • Strong written and oral communications skills with the ability to synthesize information from diverse sources
  • Excellent organizational, analytical, database, and reporting skills
  • Ability to prioritize multiple responsibilities and meet deadlines
  • Self-motivation and the ability to work in a highly collaborative team environment
  • Ability to develop and maintain working relationships with diverse coworkers, community members, customers, and other constituents
  • Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
  • Familiarity with Adobe CS (Photoshop, Illustrator, Premiere)
  • Bachelor’s degree or equivalent experience in program coordination
  • Experience with Salesforce (or equivalent CRM software) and Cvent (or equiv. event software) a plus
  • A good sense of humor


Benefits include paid vacation, health and dental insurance, and a retirement savings matching program. 

Professional Level

Entry level

Minimum Education Required

No requirement

How To Apply

To be considered for the position, please email the items below in one PDF-formatted file with your name as the filename to Please include “Program Coordinator” as the email’s subject line.

  1. A résumé no longer than two pages outlining your educational and professional experience.
  2. A substantive cover letter no longer than two pages including the following information: your interest in the position and organization, why you are excited to support the mission of the Guild, and your prior experience with event and/or program coordination/management. Please also be sure to include: 1) Where you found the position listed; 2) The date you are available to start; and 3) Contact information for three professional references.
  3. Two contrasting writing samples that demonstrate your breadth and flexibility as a writer, as well as your ability to be concise.

Incomplete submissions will not be considered nor will submissions sent via mail/fax. No calls please. Prospective applicants are strongly encouraged to review and prior to submitting materials for consideration.