Emergency Preparedness Manager

Job Type

Full Time


Minimum: $45,000
Maximum: $55,000



Start Date


Application Deadline



123 N Alfred Street
United States


The EP Manager recruits, trains and manages emergency volunteers and educates the public on how to be prepared for emergencies and reports directly to the Executive Director. The EP Manager provides overall direction for VolAlex’s EP program ensuring high-quality, culturally sensitive services to the public. Bilingual candidates preferred. 


Essential Duties and Responsibilities include the following. Other duties may be assigned. 

•       Serve as primary point of contact for Emergency Volunteer Services.

•       Coordinate logistics and materials utilized in conjunction with emergency services (OEM) for the City of Alexandria.

•       Create a series of trainings and exercises for new and existing volunteers to improve Volunteer Alexandria’s capability to support city’s efforts. Train a minimum of 200 individuals per quarter and a total of 800 individuals.

•       Recruit 50 Community Emergency Response Team (CERT) volunteers.

•       Assist OEM with providing CERT classes through recruitment, management of volunteers, attendance and confirmation of participation of each individual. Participate at some classes and assist with the final exercise.

•       Conduct residents’ education on general preparedness during various community events.

•       Recruit and train a minimum of 200 volunteers within a year to become EP volunteers.

•       Create education materials and presentations and conduct targeted outreach to the non-English speakers, vulnerable population, seniors and youth.

•       Conduct outreach and presentations to faith based groups, schools, businesses, citizen and nonprofit organizations at least twice a month to coordinate emergency volunteer recruitment and to raise public awareness.

•       Participate in tabletop exercises, functional VRC trainings and exercises, and statewide exercises in conjunction with the City of Alexandria.

•       Manage and coordinate at least two drills a year: Great ShakeOut Drill (October) and Statewide Tornado Drill (March).

•       Attend all regional Emergency Services meetings VOAD, Citizen Corp Council (CCC) meeting, RESF 16 meeting, and OEM meetings.

•       Collaborate with other regional partners: OEM, MRC, VOAD, Arlington OEM, Fairfax OEM, Volunteer Prince William, Volunteer Fairfax, and Serve DC to participate in joint meetings, events and exercises.

•       Train Volunteer Alexandria staff in Volunteer Reception Centers’ design and operation as well as Continuity of Operations Plans (COOPs).

•       Update the VRC Standard Operating Procedures (SOP) and provide training to staff and volunteers.

•       Update Donations Management Plan and provide training to staff and volunteers.

•       Manage the Snow Buddies Program during winter as well as the food distribution in case of snow.

•       Maintain database of emergency volunteers and their skills.

•       Promote activities and events on social media outlets including Facebook, Twitter, and Volunteer Alexandria’s website on a weekly basis.

•       Develop grant proposals to private and corporate foundations to assist with sustaining the program.

•       Develop and submit monthly and quarterly reports to OEM.

•       Prepare reports and provide articles for monthly newsletter. Prepare articles for the local newspapers.

•       Recruit and manage EP volunteers using the HandsOn Connect (HOC) system and post new volunteer opportunities.

•       Mange EP Advisory Council and program volunteer needs.

•       Assist in the planning and implementation of all events.

•       Assist with day-to-day operations of Volunteer Alexandria as needed.

 Knowledge, Skills and Abilities:

•       A Bachelor's degree from an accredited college or university.

•       Experience in adult education, project management, and/or emergency management required.

•       Certification and/or experience in the following areas is preferred: emergency planning, emergency department, emergency medical services, risk management, hazardous materials management.

•       Knowledge of Incident Command System, National Integrated Management System, and the all-hazards approach to emergency management or the willingness to complete training in these areas within 3 days of employment.

•       A minimum of two years’ experience in writing emergency preparedness plans such as COOP and donations management plans.

•       Knowledge in volunteer management required.

•       Strong leadership skills, interpersonal skills, consensus building skills.

•       Ability to speak at public events representing Volunteer Alexandria.

•       Strong organizational, written communication skills.

•       Bi-lingual (Spanish/English) a plus.

•       Ability to comfortably negotiate the internet and Microsoft Office programs.

•       Ability to work evening/weekends and flex hours.

•       Ability to comprehend, interpret, and apply regulations, procedures, and related emergency management information.

•       Ability to establish and maintain effective working relationships with associates, pubic officials, and civic and community groups.

•       Be able to work in a small team environment, have a positive and enthusiastic attitude, and have demonstrated the ability to conduct independent research and problem-solving.

•       Candidate should have experience in managing projects and have a proven track record in supporting clients and delivering high quality work on in a timely manner.

•        Committed to Volunteer Alexandria’s mission.

•       A sense of humor and a positive attitude.


Free garage parking

Flexible work hours possible

Teleworking after three month employment and good review

Stipend towards health insurance

Contribution towards IRA after six month in good standing

Level of Language Proficiency

Spanish speaking a plus

Professional Level


Minimum Education Required

2-year degree

How To Apply


Please include a written sample of inviting another organization to partner on an outreach event.