Grants Manager

Position Title: Grants Manager

Reports to: Director of Finance and Operations

Supervisory Responsibilities: No

Salary Range: $70,000-$75,000 annually

As part of Building Futures’ administrative team, the Grants Manager plays a critical role serving as a liaison to grantors, managing specific grants post-award, engaging in compliance and outcome reporting, and supporting new proposal development to address organizational needs. Duties include tracking overall grant efforts, optimizing the grant administration process, preparing progress reports, ensuring compliance with grant regulations, supporting development of grant proposals, and preparing other grant-related reports. This position requires strong writing, data analysis, program budgeting, and project management skills, with an emphasis on outcome measurement.

Responsibilities

1. Grants Management

a. Maintain complete documentation of funding awards.

b. Work with program and finance staff to monitor and ensure compliance with grant terms and conditions; manage, track and report on organizational and programmatic goals and outcomes; and recommend grant modifications as needed.

c. Monitor funder reporting requirements and manage a reporting schedule for all grants and contracts.

d. Serve as lead on report narratives, and assemble all necessary report-related materials, including financial reports, outcome measurements, success stories, etc. for submission to funders.

e. In coordination with Communications Manager, prepare interim program updates for funders (e.g. blog posts, press releases, FB and Twitter posts) that fully capture programmatic success;

f. Research and compile statistics and trend data from both internal and external sources to support the development of grant proposals, stakeholder presentations, and community advocacy efforts.

g. Support the monitoring of grant sub-awards and Subrecipient agreements.

h. Assist with grant budget analysis and modification recommendations as needed.

i. Identify grants management issues requiring attention.

j. Develop strategies to improve grant administration processes in coordination with the director of Finance and Operations.

2. Grant Development

a. Support grant development by:

i. Researching new funding and business development opportunities at the local, state, and federal levels;

ii. Maintaining a master calendar of funder prospects, deadlines, and submission requirements;

iii. Preparing and maintaining current files of all supporting documentation needed for grant submissions; and

iv. Tracking grant award announcement timelines and results.

b. In collaboration with program and finance staff, draft letters of intent, proposal narratives and project budgets, and complete various submission processes in coordination with the Director of Finance & Operations and Executive Director.

c. Coordinate appropriate grant/gift acknowledgments with the Communications Manager including but not limited to formal letters, and print and social media recognition.

3. Staff Coordination

a. Serve as primary contact for project staff related to grant reporting, outcome documentation, and budget monitoring;

b. Communicate regularly with project directors and staff related to grant progress, outcomes reporting, and financial management/planning;

c. With other staff, ensure that services delivered are efficiently and effectively documented; and

d. Perform other duties as required.

Qualifications

* A minimum of 5 years of work experience in nonprofit administration, grants management, and grant writing;

* Strong analytical and persuasive writing and editing skills, including the ability to convey complex information in a clear manner to a diverse audience;

* Federal grants management experience preferred;

* Ability to set priorities and manage multiple tasks with minimal supervision in an effective and efficient manner;

* Strong critical thinking, organizational, and communication (oral and written) skills;

* Ability to pay close and accurate attention to detail, work under pressure, and respond to deadlines without sacrificing quality;

* Self-motivated and committed to personal and organizational excellence;

* Ability to collaborate in a team environment;

* Skilled in Microsoft Office Suite, as well as donor development/CRM software; and

* Commitment to Building Futures’ mission and social/economic justice.

Building Futures is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Learn more about our mission and goals at www.bfri.org.