Auxiliary Programs & Advancement Associate

Job Type

Full Time



Start Date


Application Deadline



1701 20th Avenue South
United States


Hamlin Robinson School.



Hamlin Robinson School, located in Seattle, Washington, is an independent, non-profit, accredited, state-approved, elementary and middle day school offering a comprehensive educational program to serve students with dyslexia and other language related difficulties. The Hamlin Robinson School core philosophy is that all children can reach their full potential given appropriate teaching methods and atmosphere.


Position:                     Auxiliary Programs & Advancement Associate

Reports to:                 Director of Advancement

Job Classification:      Regular full time position




The HRS Auxiliary Programs & Advancement Associate works as a member of the Administration to support and enhance the mission of the school and its Learning Center through communication, fundraising, and school relations. This position is also responsible for the general direction and management of the school’s auxiliary programs which include but are not limited to extended day school programs, the Day On program, and summer program. This person must work collaboratively at all levels of the school.



Special Programs

  • Identify and coordinate the development of summer program offerings, camp descriptions, and materials
  • Develop and coordinate program announcement and registration materials in collaboration with the Communications Director and Technology Coordinator
  • Promote the summer program and coordinate attendance at area Summer Camp Fairs
  • Coordinate summer program logistics and coverage
  • Coordinate the Summer Program staffing, schedules, letters of agreement, job descriptions necessary to provide coverage for all summer program activities in collaboration with administration
  • Coordinate student volunteers and documentation of service hours for student volunteers
  • Support the Managing Director of the Slingerland Teacher Training to ensure participant success in the overall program
  • Oversee and develop the Homework Club Program
  • Provide supervision of students during Homework Club
  • Coordinate and oversee the After School Program, including development of class offerings, recruitment of in-house teachers, and promotion of program
  • Be familiar with recess rules in order to provide consistency, clarification, and teaching
  • Manage enrollment in all auxiliary programs
  • Promote and market programs, both internally and externally
  • Develop and promote opportunities for parent and community engagement, such as all school skating parties, opera nights, sporting events, etc.
  • Coordinate and organize all school events such as Back to School BBQ, Arts Festival, STEM Night, etc.
  • Manage and coordinate student enrichment events such as special assemblies, visiting artists, authors, or community members, etc.
  • Coordinate and oversee student safety and emergency management protocol in collaboration with school administration
  • Provide support for the Boarding School Fair and other special school events


Annual Fund & Philanthropic Giving

  • Utilize database management software to track and record all philanthropic giving, including corporate giving and in-kind gifts
  • Promptly prepare acknowledgement letters and pledge reminders
  • Prepare regular reports for the Director of Advancement and reconcile gifts with Business Office



  • Document and maintain record of all funds received and reconcile with the Business Office
  • Serve as A point-person for auction operations, including night-of support


Other duties as assigned.



  • Provides the unique support, attitude, and environment necessary for student success
  • Maintains a positive attitude and connects well with students and families in the midst of challenges and learning obstacles
  • Commits to innovation, excellence, and dedication in implementing instructional programs and learning activities unique to each student
  • Commits to team building and consensus building with administrators in sharing ideas, making decisions, and sustaining the school’s mission and vision
  • Possess strong communication skills
  • Be flexible and patient
  • Exhibit good judgment
  • Sensitivity to intellectual, physical, and emotional needs of students
  • Believes in each student’s ability and potential to learn and succeed
  • Excellent written and oral presentation skills
  • Commitment to mission, vision, and core values of the school
  • High proficiency in word processing, database management, creating/maintaining spreadsheets, and presentation software required.
  • Ability to interact effectively with parents and various levels of organization
  • Ability to prioritize, organize and efficiently manage multiple projects simultaneously
  • Attention to detail in a fast-paced environment



Have experience working with children, knowledge about child development, and possess conflict resolution skills. The individual should be flexible, take initiative, be willing to learn, and able to work both collaboratively and independently. Additionally, it is important to appreciate and enjoy working with students who have learning differences. Proficiency with computers is necessary. The successful candidate must be able to lift up to 20 pounds and pass a criminal background check.


This description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. All personnel may be required to perform duties outside of their normal responsibilities to meet the ongoing needs of the school.

Hamlin Robinson School is an Equal Opportunity Employer


Hamlin Robinson School ignites the academic and creative potential of students with dyslexia and other language-based learning differences.



The world class educational program at Hamlin Robinson School is a catalyst for students to discover the joy of learning within a rich, comprehensive school experience.


Core Values

Respect: We show appreciation and acceptance for ourselves, our community, and our learning.

Responsibility: We show integrity and accountability for our choices.

Purpose: We show dedication and resolve through our actions.

Perseverance: We show commitment and resilience in all our endeavors.


Hamlin Robinson School is committed to attracting and retaining excellent faculty candidates who will add to our school community. We provide a competitive compensation package which includes, excellent health, dental, and vision benefits; access to professional development funds; flexible spending account; and 403(b) pension plan with employer match.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply


Please submit a resume and cover letter to:

Stacy Turner, Head of School

Hamlin Robinson School

E-mail: with “Auxiliary Programs & Advancement Associate” in the subject line.