EXECUTIVE ASSISTANT TO THE PRESIDENT

Job Type

Full Time

Salary

Details: Salary is commensurate with experience.

Published

08/08/2018

Address

New York
New York
United States

Description

ABOUT COLOR OF CHANGE

Color Of Change (COC) is the nation’s largest online racial justice organization. As a national online force driven by over one million members, we move decision makers in corporations and government to create a more human and less hostile world for Black people in America. We activate our members to take action on crucial issues—from criminal justice to media representations to the social safety net and voter freedom—so that we can build the power necessary to transform the written and unwritten rules of society. Our work – both rapid response and long-term campaigns for change – amplifies the voices of Black folks and our allies, building power and delivering meaningful wins that create consequences for racial injustice and build momentum for implementing solutions that move Black people and all people forward.


POSITION DESCRIPTION

We are looking for an exceptional, experienced, and highly dedicated Executive Assistant to the President. The coveted candidate will be committed to getting results in a fast-paced, collaborative, and strategic growth-focused environment, and is ideal for an impeccably organized, superbly detail-oriented individual with a strong interest in racial and social justice issues. If you’re passionate about utilizing your expertise and administrative skills to enhance daily workflow and impact during this unique time in history, we want you to bring your talents and acumen into the inner workings of the movement within the President’s Office.


This position is based in our New York office and reports to the Senior Advisor to the President.


RESPONSIBILITIES


Calendar Management & Complex Travel Coordination


·      Coordinate the President’s schedule with a strong understanding of shifting and regular priorities, while working closely with the Senior Advisor to the President to maximize impact and workflow

·      Lead scheduling internally and externally with various internal teams on behalf of the President, acting as a key liaison and representative for the President’s Office

·      Flawlessly manage and coordinate various travel arrangements for the President and/or those collaborating with the President’s Office, ensuring accuracy, efficiency and impeccable attention to detail with shifting needs and priorities

·      Coordinate annual individual Board member meetings with President and Senior Advisor to the President; execute all meetings and events, coordinating contractors and vendors as needed

·      Create meetings and associated timelines; prepare and distribute meeting notifications, agenda materials, and manage all correspondence and meeting execution with the highest level of accuracy, efficiency, and attention to detail


Data Entry & Records Management


·      Ensure efficiency, accuracy and quality control for President’s financial reports, tracking and reconciling all expenses in collaboration with the Finance department

·      Complete and submit President’s timesheets and department invoices effectively and efficiently, minimizing any margin of error or risk

·      Collaborate with the Senior Advisor and other departments to produce and/or collect accurate data for reports and other actionable items for the President’s Office

·      Manage and update the President’s Office shared files with the most current content for the President’s briefings, travel, meeting schedule, etc. with ultimate discretion

·      Take meeting notes and share next steps with collaborators as needed; attend board and working group meetings, record and circulate minutes

·      Monitor board budget and prepare quarterly reports for the President with the highest level of accuracy and attention to detail


Additional Administrative Responsibilities


·      Routinely exercise discretion while assisting the President in enforcing management policies and general business operations for COC

·      Lead and support administrative projects; ensuring that they are accomplished in a timely and accurate manner, continually updating the President with status reports

·      Manage and/or support special event invitation process and confirmations, vetting requests and strategic content while working closely with the Senior Advisor and Project Manager of the President’s Office

·      Provide support for other administrative positions and duties as required, including event management

·      Support personal requests/needs, including coordinating meals, booking personal appointments, supporting and tracking ED’s charitable activities (personal donations), etc.

·      Travel independently and with the President (30-50%) in support of engagements


QUALIFICATIONS


The ideal candidate will be extremely proactive and convey administrative excellence, exercising complete discretion and poise under pressure, while demonstrating effective written and oral communication skills. Candidates with excellent attention to detail and the ability to prioritize time-sensitive assignments will excel in this role.

 

You should have:

·      A minimum of 3-6 years of experience in an administrative role supporting Senior/C-suite executive(s) or an Executive level office (nonprofit/social justice organization experience preferred)             

·      Significant demonstrated experience crafting internal and external facing client/partner communications and high level proficiency in MS Office

·      Impeccable verbal, written, research, communication and deck creation skills and experience  

·      Demonstrated alignment with Color Of Change’s mission, and a strong commitment to racial and/or social justice


·      Excellent organizational skills and the ability to communicate complex ideas in clear, concise terms (verbally and written)

·      Ability to prioritize competing projects and multi-task across a broad spectrum of collaborators, based in various office locations or working remotely

·      Ability to exercise independent judgment and take initiative in an environment with shifting priorities

·      Able to work independently in a face-paced environment, with a proactive approach

·      Dedication and ability to work flexible hours, and travel (30-50%)

·      Commitment to confidentiality and ability to exercise absolute discretion

Benefits

Color Of Change also offers a competitive benefits package. This is a full-time exempt position.


Color Of Change (COC) is an equal opportunity employer. COC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

https://colorofchange.recruiterbox.com/jobs/fk011b8

Go to www.colorofchange.org/careers and submit a resume and COC-specific cover letter. Applications will be received on a rolling basis.


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