Search

Job

Director of Grants and Contracts - Finance

Posted by
New
|
Published 24 days ago

Job Description

The Legal Aid Society is the oldest social justice law firm in the United States. With a dedicated staff of more than 2,000, we serve indigent New Yorkers in all five boroughs of New York City. The Legal Aid Society has 12 offices across the 5 boroughs of New York City with one site in Long Island as well as 25+ satellite office locations at courthouses, jails, and detention centers.  

The Legal Aid Society’s Finance Department has an immediate opening for a Director of Grants and Contracts to support the Finance team. The director will be responsible for maintaining financial oversight of grant portfolio of approximately $330M, mainly funded by the state and city governments as well as private foundations and individual donations.

ESSENTIAL DUTIES/RESPONSIBILITIES

•    Lead day-to-day operations of the Grants unit and provide leadership, direction, and supervision to the unit’s staff members

•    Act as a strategic partner with Practice areas to provide support, guidance, and advice regarding grant budgetary spending concerns. Provide suggestions on how to rectify the issues

•    Actively manage grant-related post-award functions, including but not limited to budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes, reconciliations, budget modifications and grant closeout functions

•    Analyze the grant awards and ensure that all the allowable grant expenses (personnel & OTPS) including the indirect rates are properly budgeted and accounted for. Prepare a monthly cash flow with expected grant spending, invoices and cash receipts extended out to the life of the grant where practical

•    Ensure timely preparation and submission of all required financial reports to the various funders are in accordance with LAS standards and donors’ requirements

•    Closely monitor collection activity to ensure that invoices are submitted monthly and collected promptly and reconciled within the accounting system. Escalate any delays in receivables appropriately

•    Partner with Financial Planning & Analysis unit to develop of forecasts, budgets, and budget revisions for programs. Analyze cash flow forecasts for program areas monthly and communicate monthly project level financial results to program manager

•    Partner with Controller with year-end audits as well as various program specific audits, process journal entries, and other various projects if needed

•    Partner with General Counsel and CFO to ensure compliance of grants with LAS’s policies/procedures and donor rules/regulations, primarily New York State & City funding agencies

•    Train and provide guidance to the unit’s staff members

•    All other duties as assigned to meet the needs of the workforce

TRAINING AND QUALIFICATIONS/ REQUIRED DOCUMENTS 

Required Education & Experience:

•    BS Degree in Finance or closely related field with at least 10 years of relevant, progressively responsible experience, preferably in non-profit sector, with experience in budgeting, forecasting and financial reporting; or an equivalent combination of education and experience

Required Skills:

•    Ability to effectively communicate financial information to program managers

•    Ability to work comfortably with staff at all levels of the organization 

•    Ability to analyze, evaluate and summarize financial records for accuracy and conformance to procedures, rules, and regulations

•    Good organizational, verbal, and written communication skills as well as ability to multi-task are essential.

•    Experience in managing a diverse portfolio of institutional grants, including New York State & City grants, as well as foundations and other charities

•    Strong analytical, presentation, communication, and problem-solving skills

•    Excellent interpersonal skills

•    Knowledge of federal grants and regulations typically acquired with three to five years related experience.

•    Demonstrated experience managing numerous projects simultaneously 

•    Hands-on experience in accounting software, preferably Financial Edge. 

•    Strong knowledge of Generally Accepted Accounting Principles (GAAP) 

•    Knowledge and demonstrated experience with MS Office package software applications with advanced skills using Microsoft Excel (pivot tables, VLOOKUP’s, if statements)

Managerial/Supervisory Responsibilities: 

•    Supervision of grants team

Physical Duties: 

•    Limited physical effort is needed

•    May require travel within NYC

Work Environment: 

•    Our offices are currently working remotely. Once we return-to-work, the position will be in our office headquarters

REQUIRED DOCUMENTS: Cover letter and resume are required please combine in a single PDF to be uploaded. Within the cover letter, please state your salary requirements and your availability to start this position should you be selected.  

Job Description

The Legal Aid Society is the oldest social justice law firm in the United States. With a dedicated staff of more than 2,000, we serve indigent New Yorkers in all five boroughs of New York City. The Legal Aid Society has 12 offices…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Benefits

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous benefits package including health insurance, paid vacation, disability and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information. Salary and benefits information will be available to applicants, when and if, an offer is made.

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us.

HOW TO APPLY

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

 As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one’s internal deeply-held sense of one’s gender which may be the same or different from one’s sex assigned at birth; one’s gender identity may be male, female, neither or both, e.g., non-binary), gender expression (the representation of gender as expressed through, for example, one’s name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not be distinctively male or female and may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients. We offer a generous…

Location

Temporarily Remote
Work must be performed in or near New York, NY
Associated Location
199 Water St, New York, NY 10038, USA

How to Apply

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the application process. For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

 

All applications must be completed online. We do not accept paper submissions. Please visit our Careers Page to review all current job postings, and instructions on the…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.