AAALAC International is a private, nonprofit organization, located in Frederick, MD, that promotes the humane treatment of animals in science through voluntary accreditation and assessment programs. We are currently looking for a full-time Senior Accountant, who functions as an Accounting Manager, to manage the day-to-day accounting and financial operations and to ensure reports are timely and accurate. Reporting to the Chief Financial Officer, the Senior Accountant/Accounting Manager will interact with staff and volunteers across the organization and supervise one Finance Department employee.
- Manage the day-to-day accounting operations.
- Perform a monthly accounting close that ensures the recording of all entries in accordance with generally accepted accounting principles (GAAP); ensure sub-ledgers tie to the general ledger; prepare journal entries and review journal entries prepared by other staff;
- Perform account analyses; work with staff to ensure accurate entry and timely payment of accounts payable; ensure the use of Positive Pay fraud prevention system and other automated banking controls; prepare payroll and retirement journals as directed; ensure prepaid expenses, accruals, depreciation and all other miscellaneous entries are booked in the monthly close.
- Review and post sub-ledger activity (AR/AP) prepared by staff; including vendor invoice coding review and approval, expense report review and related coding approval
- Review aging reports and ensure a match to the ledgers; ensure collectability; establish and guide the process for payment follow up
- Ensure wire transfers and foreign currency transactions are booked appropriately and timely; serve as backup to CFO for performing transfers or releasing funds
- Oversee 1099 process and assist with the preparation of any related annual activities (e.g. workers compensation audit)
- Reconcile key accounts on a monthly basis, including operating cash for CFO review; account for investment related transactions monthly
- Serve as lead/expert within the accounting software for budget and other financial report creation, control implementation, close functionality and permissions, trouble shoot sub-ledger variances; work with CFO to establish a permission based environment
- Prepare monthly, quarterly, and annual financial reports, for CFO review and ultimately the Chief Executive Officer, Audit and Finance Committee, and/or Board of Directors.
- Work with CFO to prepare and monitor cash-flow forecasting statements.
- In collaboration with the CFO and Chief Executive Officer to develop the organization’s annual budget
- Regularly monitor budget projections and provide regular updates, including variance explanations, to the CFO, and ultimately, Chief Executive Officer, Audit & Finance Committee, and the Board.
- Work with CFO to complete financial analyses, develop future finance models/forecasts, and respond professionally and thoughtfully to requests for information from the CFO, Chief Executive Officer, Board Treasurer, and senior staff.
- Prepare for and support the annual audit process.
Policies & Procedures
- Maintain a business calendar and ensure execution of non-financial based annual filings and other business-related matters (business insurance renewals, Maryland State Department of Assessments and Taxation filings, recurring business based off-cycle payments, regulatory filing or letter requests)
- Obtain U.S. Tax Exemption Certificate and complete Form 10-F as well as the No Permanent Establishment Statement and promptly provide to relevant programs to ensure timely payments of annual fees.
- Manage and update where necessary, the organization’s reimbursement form; ensure the Travel Expense and Reimbursement Policy is followed.
- Ensure accounting policies and procedures are followed, and that accounting principles are maintained.
Experience and Attributes
Highly qualified candidates will bring a shared commitment to AAALAC International’s mission and programs and value for proactively advancing infrastructure systems that support the organization’s work. Other experience and attributes include the following:
- Bachelor’s degree in Accounting, Business, or Finance.
- CPA or M.B.A. preferred
- 10+ years’ progressive experience in a corporate accounting department
- Working knowledge of nonprofit accounting and international accounting experience preferred
- Experience with a membership organization preferred.
- Supervisory experience with proven ability to successfully manage others.
- Track record of successful experience in efficient, accurate and timely closings and production of financial statements targeted to specific audiences within management.
- Detail-oriented, ability to multi-task accurately within required deadlines.
- Excellent written and verbal communication skills.
- Excellent organizational, problem solving, and decision-making skills; ability to prioritize department’s workload and respond to unique and evolving international requirements.
- Ability to provide excellent internal and external customer service.
- Working knowledge of and ability to comply with GAAP and other applicable regulations, so that annual audit reports contain no significant or material findings.
- Experience with computerized financial systems; prior experience with Intacct preferred.
- Experience with major payroll software; Paychex software preferred.
- Proficient in Microsoft Office 365 with advanced Excel experience.