Search

Job

Administrative Aide

Posted by
New
|
Published 13 days ago

The Agency:

Americans for Immigrant Justice (AI Justice), a not-for-profit legal services organization founded in 1996 to protect and promote the basic human rights of immigrants, has a multicultural and a multilingual staff. AI Justice has represented clients from around the world and is recognized as a powerful advocate and national leader for immigrants' rights. AI Justice works closely with traditional civil rights groups as well as grassroots organizations and local, state and national government officials to affect positive change in immigration policies.


DUTIES:

AI Justice is seeking a qualified, full-time Administrative Aide to provide assistance to all office operations and facilitate support to all staff. Job responsibilities include: maintain inventory accountability for equipment, software, and furniture; assist with new hire and volunteer credentials, and access points; assist with on-boarding training for new hires, interns, and volunteers. The Administrative Aide will provide training and support to all staff on all topics related to IT, and telecommunication; provide basic training to all staff on the use of outlook, one drive, and share point; will serve as a liaison between AI Justice staff and IT provider when troubleshooting on IT and Telecommunication issues; coordinate with IT provider on all office equipment; assist and support all staff requests pertaining to equipment, maintenance, and supplies and provide general support to staff. The Administrative Aide also will assist with office operations and procedures; handle all incoming mail and ensure proper distribution to AI Justice staff; contact building manager for minor repairs or problems with lights, air conditioning or plumbing issues; remain updated on technical and professional knowledge by attending educational trainings and webinars and assist with all Legal Server (Case Management Database) programming and editing requests, including providing base training on Legal Server to staff. The Administrative Aide will also perform duties as assigned to support administrative staff, including: front desk relief; delivery of mail to the post office, handle incoming mail distribution and request old case files or boxes from storage when needed and perform other task as requested.


Qualifications:

·      Must be able to carry up to 40 lbs.

·      Familiarity with office equipment. 

·      Computer literate in Word, Excel, Outlook, and Office365 

·      Experience or interest in backend programming of databases preferred.

·      Must be bilingual in English and Spanish 

·      Excellent time management skills and ability to multi-task and work independently

·      Attention to detail and problem-solving skills

·      Excellent written and verbal communication skills

·      Strong organizational and planning skills

·      Proficient in MS Office


EDUCATION: Associates degree or equivalent experience in customer service-related duties. 

The Agency:

Americans for Immigrant Justice (AI Justice), a not-for-profit legal services organization founded in 1996 to protect and promote the basic human rights of immigrants, has a multicultural and a multilingual staff. AI Justice has…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    2-Year Degree Required

Salary

Salary commensurate with experience

Benefits

AI Justice offers a comprehensive benefits package, including excellent health, vision, and dental coverage; 15 paid days of vacation leave; 12 paid holidays; 10 paid sick days; and 3% employer contribution to 403(b) retirement plan after 1 year of employment.

AI Justice offers a comprehensive benefits package, including excellent health, vision, and dental coverage; 15 paid days of vacation leave; 12 paid holidays; 10 paid sick days; and 3…

Level of Language Proficiency

Must be bilingual in English and Spanish  

Must be bilingual in English and Spanish  

Location

Temporarily Remote
Work must be performed in or near Miami, FL
Associated Location
Miami, FL

How to Apply

AI Justice is an EOE/AA employer and we strongly encourage applications from people of color, immigrants, women, members of the LGBT community, people with disabilities, and other underrepresented groups.

Please submit resume and 3 references to info@aijustice.org, with subject line "ADMINISTRATIVE AIDE".

You may also mail your resume to Human Resources, Americans for Immigrant Justice, 6355 NW 36 Street Suite# 2201, Miami, FL 33166. (*email is preferred).

Interviews: Top candidates will be invited to interview and submit references.

APPLICATION DEADLINE: OPEN UNTIL FILLED

AI Justice is an EOE/AA employer and we strongly encourage applications from people of color, immigrants, women, members of the LGBT community, people with disabilities, and other…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.