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Employee Engagement Coordinator

Posted by
Polaris | Washington, DC


Published 19 days ago

March 9, 2020
February 29, 2020

Position: Employee Engagement Coordinator

Department: Operations

FLSA Status: Full-Time, Exempt

Reports to: Director of Human Resources

Direct Reports: None

Date Issued: April 10, 2019

Date Revised: N/A

Location: Washington, DC

About Program

Polaris is a leader in the global fight to eradicate modern slavery. Named after the North Star that guided slaves to freedom in the U.S., Polaris acts as a catalyst to systematically disrupt the human trafficking networks that rob human beings of their lives and their freedom. By working with government leaders, the world’s leading technology corporations, and local partners, Polaris equips communities to identify, report, and prevent human trafficking. Our comprehensive model puts victims at the center of what we do—helping survivors restore their freedom, preventing more victims, and leveraging data and technology to pursue traffickers wherever they operate. Polaris is headquartered in Washington, D.C., operates on a $12.7 million budget in 2019 and has approximately 105 staff members.

Polaris is a leading non-governmental organization combating human trafficking and modern-day slavery, with programs operating at the international, national, and local levels through our headquarters office in Washington, D.C. Founded in 2002, Polaris is currently in a period of rapid growth in order to achieve a bold vision for an increased global presence and the introduction of new programs aimed at strategic interventions to disrupt human trafficking where it is occurring and restoring freedom to survivors. More details about our programs and history can be found on our web site at


About Opportunity

Polaris seeks a high-performing Employee Engagement Coordinator to work under the direction of the Director of Human Resources. The Employee Engagement Coordinator will work collaboratively on a variety of culture and people related initiatives aimed at creating an environment where our people can do their best work. The primary responsibilities of this role will be to support the employee engagement, talent, benefit, and operational initiatives of the HR team. Incumbent must be self-motivated and excited about the opportunity to learn multi-faceted HR functions within a growing, fast-paced organization. 

The successful candidate will be supremely organized and detail-oriented with good proactive instincts for how best to be of help in a fast-moving and rapidly changing environment. She/he must be flexible, quick to learn, be able to anticipate needs of both individuals and the organization, and improve systems/processes that support the entire organization.


Employee Engagement

  • Assist in coordination of team building activities and company events;
  • Support and facilitate recognition programs;
  • Assist in the creation of documents and collateral for trainings, company-wide meetings, standard processes, etc.;
  • Work with the Human Resource department to analyze data related to employees’ onboarding/offboarding experience, to identify and recommend opportunities for continuous improvement;

Benefit Administration

  • Assist with benefit administration including but not limited to health and wellness, life, disability, voluntary benefits, and EAP plan administration;
  • Helps draft and distribute employee benefit communications to employees, HR personnel and outside vendors;
  • Manage employee benefit enrollments and qualifying events;
  • Enter enrollment and deduction information in the HRIS system;

Talent and Performance Management

  • Conduct new hire orientation for all staff, including senior leadership and executive management;
  • Serve as primary liaison between human resources employee data and payroll;
  • Manage the administration and configuration of the applicant tracking system;
  • Post job notices to company website and external websites;
  • Manage the onboarding and offboarding process for new staff;
  • Partner with the Director of Human Resources to coordinate the annual merit process;
  • Commitment to the National Human Trafficking Hotline mission and Polaris values;
  • Other duties as assigned by supervisor. 

This job description provides a summary of the major duties and responsibilities performed by individuals in this position. Incumbents may be asked to perform other tasks not specifically written in this job.

Required Qualifications

  • Minimum three years of human resources work experience, in a fast-paced environment;
  • Familiar with standard concepts, practices and procedures within the HR function (such as: Benefits, Payroll, Employee Relations, Performance Management, Recruiting, and Training)
  • Knowledge of basic human resources laws, policies, processes and programs to include FMLA, ADA, FLSA, HIPAA, OSHA, EEO, etc.
  • Knowledge of the Microsoft Office Suite,
  • Excellent professional judgment and comportment in both external and internal settings;
  • Speed and efficiency in performing tasks with the ability to absorb new information quickly;
  • Demonstrated resourcefulness, proactivity, and instincts for what would be helpful;
  • Intuitive problem-solving and ability to meet goals despite resource constraints and potential unknown obstacles;
  • Proven ability to act with sound integrity, tact, and discretion as well as excellent interpersonal and relationship-building skills;
  • Previous experience handling confidential and sensitive information;
  • Superior oral and written communication skills; and
  • Ability to excel cheerfully in a fast paced and high performing environment with high standards.

Preferred Qualifications

  • Previous experience working in a nonprofit work environment;
  • Previous experience with and/or exposure to the issue of human trafficking and modern slavery; and
  • Hunger to learn and grow as a professional with interest in organizational development, nonprofit management, or social entrepreneurship.

Working Conditions

  • Typical office setting

Physical Requirements (can change with position)

  •  Prolonged sitting, chiefly at a computer terminal;
  • Occasional bending, stooping and stretching;
  • Requires eye-hand coordination and manual dexterity sufficient to operate a computer, telephone, calculator, and other office equipment;
  •  Requires normal range of hearing and eyesight to record, prepare, and communicate in writing, in person and by phone;
  • Requires occasional lifting up to 25 pounds.

Values Statement

The work of Polaris is grounded in a set of values and organizational beliefs that provide a common starting point for all of our activities. At Polaris, we look for talented individuals who are passionate about combating all forms of human trafficking and who will strive to embody and model these values within the Polaris community and in the anti-trafficking field. Please take a moment to make yourself familiar with these values and our mission statement before submitting your application. You can find a full description of our values here.

Diversity Statement

Polaris designs and implements data-driven strategies to prevent and disrupt human trafficking, and restore freedom to survivors. Achieving this ambitious goal requires both trafficking-specific systemic interventions and broader cultural and structural shifts that reduce the inequities that lead to human trafficking. While Polaris alone cannot build a more diverse, just, equitable, and inclusive society, both the success of our work and our organizational values require modeling in the workplace the change we want to see in the world.

This means cultivating a workforce, organizational culture, and priorities that respect and celebrate a dynamic, multi-disciplinary team made up of individuals with different identities, lived experiences, and backgrounds. Within both our team and across every part of our work, we strive to integrate and elevate the full range of survivor voices.

This is a living commitment. Diversity, equity, and inclusion are values to be manifested daily, in the work we do, the decisions we make, and the way that we treat each other and the people we seek to serve. This means creating space where staff can be included, heard, valued, and set up for success, and where everyone feels empowered to bring their full, best selves to work. We will not check boxes and consider it done. We will push new innovations and different ways of thinking, and treasure the community built and strengthened by each of our contributions.

Position: Employee Engagement Coordinator

Department: Operations

FLSA Status: Full-Time, Exempt

Reports to: Director of Human Resources

Direct Reports: None

Date Issued: April 10, 2019

Date Revised: N/A

Location: Washington, DC

About Program…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • High School Diploma Required
  • Professional


Polaris offers a robust and competitive compensation package.

Polaris offers a robust and competitive compensation package.


Washington, DC

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