880 Runnymede Road
The Executive Director (ED) is responsible for the overall leadership and management of NCEFT. The Executive Director reports to the Board of Directors and works closely with the Board Chair and Vice Chair, its standing committees and NCEFT’s staff to ensure that the mission, vision and values are clearly defined and followed and that NCEFT operates according to its bylaws and articles of incorporation. The ED insures that NCEFT remains fiscally sound, maintains the highest ethical standards, and that it is in compliance with the procedures and requirements related to non-profit organizations.
Must be a self-starter with the ability to lead an organization and a staff with varied backgrounds, skill sets and experience. The applicant should have a basic understanding of non-profit operations and a thorough understanding of basic business operations and leadership. Horse experience is a plus, but not mandatory. To be successful in this position, the applicant must have an abundance of common sense and the drive to a make a difference.
The ED is responsible for working with NCEFT’s Program Director and staff to insure all programs and services are planned, managed and provided at the highest level of quality, safety, cost-effectiveness and efficiency possible. NCEFT programs and community-collaboration include:
- Equine Assisted Therapy (Physical Therapy, Occupational Therapy, Speech Therapy)
- Adaptive Riding
- Equine Assisted Activities (Unmounted)
- Mental Health
- Veteran and First Responder
- In conjunction with staff, develop and implement new programs as needed.
In conjunction with the Board of Directors, develop a process and strategic plan for managing the complimentary use of NCEFT’s facilities. Evaluate fee structure, qualifications and impact on the facility. Responsibilities include:
- Maintain appropriate records with regard to liability and insurance for individuals or groups wishing to hold activities/clinics at NCEFT. Evaluate fees, benefits and eligibility requirements of each program on an annual basis.
- Evaluate the success of each program, service and community-collaboration on an annual basis.
- Develop and implement a plan for increasing participation in programs which are not operating at full capacity.
The Executive Director actively seeks new opportunities for NCEFT to present the success of its programs, increase its visibility and credibility in the equine assisted therapy industry and local community, and increase its base of financial support.
- Actively manage and coordinate the Development Director’s activities and be intimately involved with all of the development activities of the organization. The ED works towards meeting and exceeding all annual fundraising goals.
- Manage the coordination of all fundraising and friend-making activities of NCEFT including the annual Gala, year-end ask and other special events and activities.
- Establish on-going partnerships with other non-profit organizations, professional organizations as well as for-profit companies to increase visibility, credibility and support.
- Address community organizations as needed. (Includes service organizations as well as community foundations, forums, etc.).
- In coordination with the Development Director, implements a media outreach plan (social media, marketing material, printed media, etc.) to keep NCEFT and its programs connected to media, community forums and local equestrian activities including professional publications.
- Maintain good working relationships with the County of San Mateo, Town of Woodside, NCEFT neighbors, local Veterans Administration, First Responder organizations (FD, PD, Sheriff and Emergency Response).
- With input and recommendations from functional department heads, the Executive Director develops the annual budget and presents it to the Board of Directors for approval.
- Monitor and report operating results vs. budget on a monthly basis. Oversee preparation of the annual Financial Review (or Audit) by independent accountants. Manage the preparation of all information returns.
- Manages expenses in line with the approved budget and identifies opportunities to generate additional operating revenue and improve productivity.
- Works with the Board Treasurer/Finance Committee to maximize return on investments and reduce risk.
- Maintains agreed upon levels of liquid operating capital.
- Oversee the financial (including payroll, audits and taxes) and human resource (including consultants, contractors, employees, volunteers) operations to ensure that the organization is functioning in accordance with the latest industry and legal standards.
- Manage the development, implementation and management of the strategic plan and budget in collaboration with the Board and key NCEFT staff members.
- Formulate and manage the tactical plans in connection with the Strategic Plan and ensure compliance and/or changes to that plan as may be required.
- Promote and foster teamwork among staff, volunteers and Board members.
- Convene weekly meetings with senior staff (direct reports) and ensure all supervisors have regularly scheduled meetings with their direct reports.
- Ensure job descriptions are easily understood and kept current for all staff positions and that annual performance reviews are conducted and documented for each employee.
- Oversee facility maintenance focusing on employee and client safety, enhanced functionality and complimentary use. Ensure all structures (offices, barns, arenas, stalls and paddocks) are in good working order, complying with all city and county codes and effectively supporting the mission of NCEFT.
- Ensure the organization has well developed policies and trained staff in place to maintain the health and well-being of quality therapy horses which are available to deliver safe and effective equine related programs.
- Oversee the city mandated facility Caretaker(s). Keep the Caretaker agreement current and, in conjunction with the Barn Manager, measure Caretaker(s) against agreed upon responsibilities.
In collaboration with the Program Director, develop and manage a “therapy student” Internship Program promoted to colleges and universities. Actively participate in American Hippotherapy Association (AHA) activities and leadership. Seek out and develop opportunities and relationships with other non-profit and related organizations.
- Promote NCEFT as a site for research and projects to evaluate the benefits of equine based and assisted therapies.
- Other duties as needed.
Medical, Dental, Vision, 401k, Vacation, PTO
Relocation is not offered
Minimum Education Required