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Graduate Support Associate (Post-Secondary Counselor)

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Published 10 days ago

Organization Overview:

Founded in 2011, St. James School is a unique faith-based middle school in the Episcopal tradition, serving under-resourced students from the Allegheny-West neighborhood of North Philadelphia. The school serves students and families who are most in need, providing a full scholarship to every student. Students benefit from small class sizes, an extended day, robust art and music programs, extensive social-emotional support, and a comprehensive High School Placement and Graduate Support Program. St. James School is committed to the work of racial equity. Learn more at: www.stjamesphila.org

Graduate Support

The mission of the Graduate Support program is to provide St. James graduates with a network of academic, social, emotional, spiritual, financial, and college-oriented support throughout their high school and post-secondary educational journey. The goal of Graduate Support is to ensure that students continue their educational advancement, fulfill their potential, and achieve productive roles in society. We set high expectations and provide high levels of support for our graduates and families.

It is our goal that all St. James graduates will pursue the post-secondary education or training that best matches their skills and passion.

This individual will work directly with high school and college-aged students as well as work on organizational tasks necessary for the department to achieve its mission. Examples of tasks include the following as well as a wide variety of special projects as assigned by the Director of Graduate Support.

Graduate Support Associate (Post-Secondary Counselor)

  • Senior Class Cohort Manager (15-18 students)
  • Lead all seniors through college search, application and decision process
  • The top priority of this position is to ensure all seniors receive intensive, high-touch college guidance. 
  • This will include executing regular 1-1 and family meetings to plan all steps of the college process including: FAFSA/PHEAA, college options, college applications, essay writing, financial aid and scholarship applications, college visits and more!
  • Monitor class academic progress and initiate interventions proactively
  • Coordinate class tuition and SJS scholarships and contracts
  • Ensure class has all tools needed for success. Including:
  • Vital Records (IDs, work permits, birth certificates, ss cards, etc.)
  • Driving permits and licenses
  • COVID testing and vaccinations
  • Voting
  • Job search
  • Help cohort search for, apply and prepare for jobs
  • Help any non-college bound seniors find meaningful enrollment, or enroll in programming such as Americorps, JobCorps...


  • Evening Study Hall
  • Manage Evening Study Hall at least one day per week (6:00-8:00)
  • Ensure students who stays beyond 5:30 get dinner
  • Ensure each student staying beyond 5:30 has a safe way to travel home
  • Assist graduates with school work
  • Fill daily log with activity, graduate attendance, important notes for team and cohort leaders
  • Properly close down campus and set alarm


  • After school study hall
  • Be present for graduate after school study hall daily (3:00-6:00)
  • Work directly with graduates needing help with school work
  • Ensure graduates on campus are following all appropriate protocol and acting appropriately
  • Create a fun, warm and welcoming environment for graduates


  • Event planning
  • Plan fun events for graduates and their families:
  • Annual reunion for high school seniors
  • Coordinate graduate attendance at Thanksgiving feast, Advent celebration, House Cup and other school wide events
  • Two graduate parent receptions: one in the fall and one in the spring
  • Create new events for community building amongst graduates - such as: 
  • Movie nights
  • Video game nights
  • Sporting events, etc.
  • Plan three fun field trips - such as: 
  • Amusement park
  • Beach
  • Skiing
  • Hiking


  • Social Media Coordination - Manage Graduate Support Instagram page
  • Summer Mission Trip to Michigan - Work with Chaplain on annual trip to Michigan in the summer
  • Monthly Birthday Tributes - Manage and coordinate all graduate birthday tributes
  • School Wide Responsibilities
  • Lunch
  • Recess
  • House Meetings
  • Award Ceremonies
  • Mass
  • Full School Events
  • Fall Student Orientation
  • Read and add to 7:30 Notes
  • North Bay Summer Program



Graduate Support professionals must be highly functional and independent self-starters with a propensity for social justice, compassion and the willingness to go above and beyond their job description. Candidates of color are especially encouraged to apply.

Graduate Support staff will sometimes be expected to work outside normal business hours.

Organization Overview:

Founded in 2011, St. James School is a unique faith-based middle school in the Episcopal tradition, serving under-resourced students from the Allegheny-West neighborhood of North Philadelphia. The school serves…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Benefits

  • Competitive salary
  • Gym membership (Kroc Center)
  • Robust continuing education funds
  • 403(b) employer match
  • Daily lunches
  • Full health and dental benefits
  • Competitive salary
  • Gym membership (Kroc Center)
  • Robust continuing education funds
  • 403(b) employer match
  • Daily lunches
  • Full health and dental benefits

Location

On-site
3217 West Clearfield Street, Philadelphia, PA 19129, United States

How to Apply

Please no phone inquiries. Interested candidates should send: Cover Letter and Resume to ktodd@stjamesphila.org.

Please no phone inquiries. Interested candidates should send: Cover Letter and Resume to ktodd@stjamesphila.org.

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