Executive Assistant


Job Type

Full Time

Published:

04/09/2018

Start Date:

04/30/2018

Application Deadline:

04/23/2018

Address

6060 Wilshire Boulevard
Los Angeles
California
90036
United States

Description

  • Manage the Executive Director’s schedule to support efficient workflow and maximize organizational priorities while anticipating steps ahead.
  • Support the Executive Director’s daily administrative needs, including managing an extremely active calendar of appointments; creating expense reports; making travel arrangements; developing and tracking travel itineraries; compiling documents for external meetings; organizing and maintaining files; scanning and copying documents for meetings; preparing agendas and minutes for meetings.
  • Proactively identify ways to improve the efficiency and efficacy of the Executive Director and the Executive team.
  • Manage information flow, ensuring follow-up and engagement with appropriate internal staff and external stakeholders.
  • Work cross-functionally with other departments to collaborate as needed and to ensure that the Executive Director is engaged throughout the organization.
  • Manage special projects assigned by the Executive Director and Executive Team.
  • Plan, organize, and manage logistics for special events, board meetings, and other external and internal meetings; focus groups at schools, speaking engagements, etc.


Qualifications

  • Demonstrated ability to successfully multi-task under pressure and meet tight deadlines
  • Excellent communication skills, both verbal and written; especially astute listener who picks up subtle cues that others may miss; diplomatic, firm, gentle, and even pushy when necessary
  • Impeccable attention to detail and strong organizational skills
  • Strong interpersonal skills and ability to build and cultivate relationships in a multi-layered organization with a variety of stakeholders
  • Strong project management skills, including goal-setting, and project and event planning
  • Proficient use of Microsoft Office and Google-based applications
  • Entrepreneurial spirit to thrive in a fast-paced and achievement-oriented environment
  • Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for urban education
  • Demonstrated ability to use sound independent judgment and make measured decisions
  • Ability to critically assess challenges and identify effective solutions while managing multiple priorities and effectively prioritizing the impact areas of greatest need
  • Access to personal transportation strongly preferred


Benefits

401k, Medical, Dental, Vision and Life.

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

jobs@petersen.org

http://petersen.org

Please email jobs@petersen.org with a cover letter and resume. Any applications that do not have a cover letter will not be considered for the position.


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