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Administrative Assistant II

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Published 10 days ago

Administrative Assistant II

The Community Clinic Association of Los Angeles County (CCALAC) is a non-profit membership organization that provides a wide variety of essential services to LA’s community clinics and health centers (clinics). Founded in 1994, CCALAC’s mission is to, “promote community clinics and health centers as providers and advocates for expanding access to quality comprehensive health care for medically underserved people in Los Angeles County.”

CCALAC’s 65 member organizations serve over 1.4 million patients each year, regardless of ability to pay. These organizations include private, non-profit, 330-designated federally qualified health centers (FQHCs), FQHC Look-Alikes, free and community clinics. 

JOB SUMMARY 

This position reports to an Association Director and provides administrative and clerical support for the association.

JOB DUTIES

1. Schedule appointments, meetings, and teleconferences.

2. Generate and format reports and other documents using a full range of computer software skills including spreadsheets, word processing, desktop publishing, presentation  software.

3. Disseminate information and reports.

4. File and maintain records.

5. Maintain calendars as requested (e.g. schedule appointments, meetings, and teleconferences).

6. Screen and return telephone calls, correspondence, and emails.

7. Develop and maintain databases (e.g. Salesforce, Excel).

8. Research and compile information as requested.

9. Provide information for and post to the association’s website. Also, proof website content.

10. Make travel arrangements as needed.

11. Assist with conducting of surveys.

12. Conduct basic analysis of data.

13. Transcribe minutes from roundtable meetings.

14. Assist with association conferences, events and meetings as needed.

15. Track division expenses and payables. Support team members with expense requests and monthly reimbursement reports.

16. Back-up receptionist as needed.

MINIMUM JOB REQUIREMENTS

1. High school graduate or GED equivalent. Bachelor’s degree from an accredited college preferred. 

2. A minimum of three (3) years experience as clerical support.

3. Ability to maintain confidential information.

4. Attention to detail.

5. Ability to work as part of a team as well as independently with minimal supervision.  

6. Develop and maintain effective working relationships with co-workers.

7. Strong reading comprehension, oral and written skills required.  

8. Strong skills with Excel, & MS Office Suite required.

9. Proficient in use of webinar software (e.g. GoToMeeting, Zoom).

     

Administrative Assistant II

The Community Clinic Association of Los Angeles County (CCALAC) is a non-profit membership organization that provides a wide variety of essential services to LA’s community clinics and health centers…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required

Benefits

Medical, dental, vision, Term Life Insurance and 401(k) plan.

Medical, dental, vision, Term Life Insurance and 401(k) plan.

Location

Temporarily Remote
Work must be performed in or near Los Angeles, CA
Associated Location
Los Angeles, CA, USA

Apply to This Job

Instructions:

If you are interested in applying for this position, please submit cover letter and resume to humanresources@ccalac.org

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