Accounting Specialist

Job Type

Full Time

Published

07/27/2018

Start Date

09/03/2018

Application Deadline

08/24/2018

Address

233 Broadway
Suite 2120
New York
New York
10279
United States

Description

The Accounting Specialist at Cultural Vistas supports and assists the Accounting Department in creating timely and accurate financial statements; is responsible for processing all payments for the goods and services necessary for the basic operation of the organization; and compiles and maintains all Accounts Payable records.


RESPONSIBILITIES

- Administration -

  • Assists the Accounting Director with the coordination of the monthly and year-end close processes, including but not limited to: entry of disbursements and processing of invoices into computer system.
  • Reviews accounts payable transactions for accurate documentation including but not limited to checks and Electronic Funds Transfer re-imbursement requests
  • Authorizes and processes all Accounts Payable transactions and payments, coordinates and maintains all Accounts Payable vendor set-up in Abila MIP accounting software.
  • Maintains A/P software AvidXchange to ensure payables are processed accurately and in a timely manner.

- Compliance -

  • Assists in the development and documentation of business processes and accounting policies in order to maintain and strengthen Cultural Vistas’ internal financial controls.
  • Protects accounting department and organization's reputation by keeping information confidential
  • Reviews all Accounts Payable transactions for appropriate supporting documentation.
  • Substantiate program staff through monitoring and reconciling of grant funding and expenditures.
  • Reconciles general ledger accounts on a monthly basis
  • Oversees and reconciles the Carlson-Wagonlit Travel Account for the International Visitor Leadership Program (IVLP). Reviews IVLP program budgets.
  • Reviews monthly Amex statements and Wells Fargo Visastatements, receipts and expanse reporting from New York office staff. Ensures documentation is complete and adheres to company guidelines.
  • Reviews monthly Amex statements and Wells Fargo Visa statements, receipts and expanse reporting from New York office staff. Ensures documentation is complete and adheres to company guidelines.
  • Reviews monthly Amex statements and Wells Fargo Visa statements, receipts and expense reporting from New York office staff. Ensures documentation is complete and adheres to company guidelines.
  • Works with Program staff to review 1042 and 1099 forms and submits to IRS.
  • Assists in the gathering of supporting materials for an annual independent audit.

- Customer Service -

  • Provides accounting assistance to internal customers including, but not limited to: responding to accounting inquiries, recommending actions, and reconciling account issues.
  • Coordinates and manages miscellaneous Cultural Vistas spreadsheets, incl. postage and fixed assets
  • Acts as Secondary Representative for office supply ordering and incoming/outgoing mail processing
  • Performs filing, copying, and other administrative tasks as required
  • Other tasks as assigned

- Professional Development -

  • Develops and maintains industry knowledge by seeking out educational workshops, classes, and related publications
  • Participates in administrative staff meetings, retreats, and organization-wide events; attends seminars and industry events
  • Leads org-wide staff accounting info sessions


QUALIFICATIONS

  • Exceptional attention to detail and mathematical skills
  • Demonstrated knowledge of Grant Management and Generally Accepted Accounting Principles
  • Ability to multi-task, to prioritize workload, to organize, and make decisions in a deadline sensitive environment
  • Demonstrated ability to anticipate outcomes and problem solve
  • Strong analytical skills, good judgment and critical thinking skills
  • Strong ability to communicate effectively within a multi-cultural environment and with people from diverse cultures and countries
  • Possesses a commitment to professionalism and communicability
  • Ability to provide excellent customer service for both internal and external customers
  • Ability to exhibit a collegial attitude and excel within a collaborative team working environment
  • Interest in and commitment to the mission and values of Cultural Vistas
  • Continuous commitment to professional development for oneself and others in the department
  • Foreign language skills a plus

- Computer Equipment and Software Experience Required -

  • Must be proficient in the use of Microsoft Suite products, especially Microsoft Excel and Power Point, Abila, AvidXchange and Concur
  • Working knowledge of Skype For Business video-conferencing software.

- Education and Experience Required -

  • Bachelor’s degree in Accounting or Math required
  • Minimum of 3-4 years of accounting experience preferred.

Benefits

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • FSA
  • Life Insurance
  • Long-term Disability Insurance
  • Short-term Disability Insurance
  • Health & Wellness Reimbursement
  • 403(b) Retirement Savings Plan
  • Educational Reimbursement
  • Student Loan repayment program
  • TransitChek
  • Flexible Work Arrangement Schedules (35 Hour Work-Weeks)
  • 20 PTO Days for First 1-3 Years (Increases After)
  • 6 Sick Days

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

Please click here to apply.


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