Program Associate

Job Type

Full Time


Details: Competitive nonprofit hourly wage.




San Francisco
United States


Do you believe in the power of play to bring out the best in every kid? Would you like to work where you are encouraged to promote fun, creativity and play?  If you are motivated and you possess leadership experience- both on and off the playground – we want you to join our team and put your passion for play to work for us.

Playworks is the leading national nonprofit leveraging the power of play to transform children’s physical and emotional health. Playworks currently impacts more than 1,300 schools in 23 U.S. cities, and reaches 700,000 kids directly and through professional training services.

At Playworks we believe in the power of play to bring out the best in every kid. We are changing school climate by leveraging the power of safe, fun, and healthy play at school every day. We create a place for every kid on the playground to feel included, be active, and build valuable social and emotional skills. We partner with schools, districts, and after-school programs to provide a service or mix of services including on-site coaches, professional training for school staff who support recess, and consultative partnerships.


Here’s where you come in:

In the role of Program Associate, you will assist with organizing and coordinating operations and procedures for effective program management, services delivery, office management and grant compliance. Your knowledge of local, state and federal government grant management and compliance, particularly AmeriCorps, will come in handy for the grant administration aspects of the role. Your attention to detail, customer service attitude and keen organization skills will be essential to us running our fast paced community-based organization.


Responsibilities, including but not limited to:

Office Management

  • General office management (answering phones, mail distribution, supplies inventory, office upkeep).
  • Support the regional operation, including the Executive Director, by assisting school and agency invoice distribution and collections.
  • Serve as the technology liaison between the local office and national team.
  • Reconcile receipts, regional petty cash accounts and prepare expense reports on behalf of the Executive Director and obtain approval and submit on a monthly basis.
  • Other duties to support fundraising and events as requested by Manager.

HR Compliance

  • Facilitate the hiring process for all staff and members ensuring all necessary paperwork is completed; including the initiation of background checks for all new hires in accordance with state and federal regulations.
  • Maintain our employee database to ensure proper certifications and documentation for all regional staff and members are current and on file.
  • Assist with aspects of our recruiting process (posting open coach positions on various online/print sources, coordinate interviews, and manage recruiting database).

AmeriCorps Compliance

  • Distribute, collect, and maintain personnel documentation to ensure AmeriCorps (AC) member eligibility
  • Support/facilitate AC events and trainings, including but not limited to preservice training, motivation workshops, AC graduation, AC work activities, and timesheet training.
  • Update personnel/program information on government databases including eGrants

Data & Evaluation Compliance

  • Regional Lead for Data Collection including School Engagement Surveys, Step Back Tools, and Output Tools
  • Support all Junior Coach Data Collection Procedures including Enrollment, Assessments, and Training hours tracking throughout the year

Volunteer Management

  • Regional liaison for volunteer processes including supporting staff and coaches with recruitment, management, resources and trainings for volunteers.
  • Responsible for managing volunteer onboarding (registration, background check and orientations)
  • Responsible for tracking volunteer reports and numbers as it pertains to AmeriCorps grant requirements


If you're a good fit for this position, you already know most of what this job entails. However, to be sure we're providing a complete picture, here are some details:

  • Success in this position will require flexibility and adaptability with the ability to quickly shift from one situation or task to another.
  • The strongest candidate will be a self-starter with superior organizational skill with excellent attention to detail and accuracy.
  • You will be successful if you possess the ability to thrive in an environment that is characterized by growth, diversity and change.

Required Skills & Experience:

  • At least 1 year as a Playworks coach or other K-12 school site/classroom experience.
  • General administrative and office experience.
  • Excellent communication skills.
  • Advanced computer skills, especially MS Word and Excel with ability to learn new technology quickly. Knowledge of Salesforce is a plus.
  • Proven ability to problem solve, set priorities and juggle competing demands effectively with minimal supervision
  • Strong attention to detail with record of accuracy and thoroughness in work
  • Demonstrated ability to use discretion, professionalism and good judgment and maintain a high level of confidentiality and sensitivity
  • Ability to communicate/interact professionally and effectively with a broad and diverse range of individuals (includes executives, business leaders, coworkers, students and teachers, variety of cultures and backgrounds)
  • Comfort with a playfully professional workplace culture and flexibility to readily adapt to a changing environment.
  • Interest in and commitment to the tenets of AmeriCorps, volunteerism and national service programs. Experience working with an Americorps program a plus!
  • Passionate commitment to Playworks’ mission and vision to improve outcomes for children and schools.
  • This position may require travel to various regional locations.


Compensation & Benefits:

Playworks offers the full package - great benefits, a fun place to work and an opportunity to grow professionally. We offer:

  • Competitive nonprofit hourly wage commensurate with experience. This is a full time non-exempt position reporting to the regional Program Director.
  • A comprehensive benefits package, including medical, dental, vision, disability, 401(k) with employer match, life insurance, employee funded pre-tax health and child care spending accounts.
  • Generous paid time off with paid vacation, sick and holiday leave.

This is a hands-on, creative, playful and fun-loving place to work, all while contributing to the success of our nation’s youth. So if you're ready to immerse yourself in the education sector, working on a rewarding set of challenges and if you've got the skills, experience, passion, and a team spirit, apply!

Please include:

  • A cover letter describing your interest in Playworks and how your experience has prepared you for this role.
  • Resume.
  • References will be requested if competitive for the position.

Typical Physical & Mental Demands: Requires prolonged sitting with some bending, stooping and stretching, and eye-hand coordination and manual dexterity sufficient to operate a keyboard, telephone, photocopier, calculator and other office equipment.

Playworks is changing the way children experience school every day by leveraging the power of safe and healthy play. We create a place for every kid on the playground to feel included, be active, and build valuable social and emotional skills. Our ambitions demand that we invest in recruiting, developing and managing a team that reflects the broad diversity of our communities. Our core values of inclusion, respect, healthy community and healthy play are the foundation of our organization and are infused in all aspects of our work, including recruiting and retaining the best talent we can.

As an equal opportunity program, Playworks encourages applications from all individuals regardless of age, gender, gender identity/expression, race, ethnicity, sexual orientation, marital status, physical ability, or any other legally protected basis. Playworks evaluates all candidates on a merit basis.

Professional Level


Minimum Education Required

High School

How To Apply