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Special Assistant to the Executive Director

Posted by
iCivics Inc.
|
Boston, MA

Who We Are

iCivics is a fast growing civic education nonprofit located in Cambridge, MA. Founded by Justice Sandra Day O’Connor, iCivics re-imagines civic education for American democracy. We champion equitable and non-partisan civic education, while providing engaging resources that empower educators in the critical task of preparing young people for lifelong civic engagement.

With iCivics, over 7.5 million students learn about our government, the rule of law, and civic issues. We make civic education relevant to new generations of Americans through online games and innovative classroom resources – for free. Our reach is substantial: 300,000 teachers across all 50 states are registered with iCivics. Furthermore, our games have been played by students a staggering 122 million times! Our growth continues: last year, teacher accounts and active users grew at over 30%. 

An iCivics Type of Person

We are looking for a growth-minded Board Liaison & Special Project Manager who is ready to make a difference in education and work in a collaborative and fast-paced environment. Our organizational culture is shaped for those with the following traits:

  • Passionate Commitment: We are committed to the success of our mission to bring a high-quality civics education to every student nationwide. We believe all our work should be done with purpose and a focus to further our mission.
  • Goal Oriented: There is an urgency to our work, and we are relentless in achieving our goals. 
  • Service-minded: We prioritize all of our activities around what’s best for teachers and students to increase educational opportunities in civics education.
  • Collaborator: We collaborate with schools and with each other to continue to develop and share the best educational materials.
  • Friendly and accessible. At the end of the day, we are all in this together. We are friendly and accessible, so all educators feel comfortable trusting and partnering with us.
  • Innovator: We understand that all great things start with a groundbreaking idea/strategy and are followed with diligent and collaborative execution and insight.

Job Description:

iCivics seeks a highly motivated, energetic, self-starter to join the iCivics team as the Board Liaison & Special Project Manager. The primary functions of the role are work in coordination with the Executive Director to manage the Board of Directors, as well as strategize, manage, and execute on a range of strategic projects and initiatives. This is an exciting opportunity for a strategic thinker who is eager to help iCivics grow during a dynamic and exciting time for civic education. This position reports to the Executive Director.

Job responsibilities will include:

  • Manage Board Relations
  • Supports Board relations through calendar management and high-level communications.
  • Supports Board committees to ensure regular meetings and progress toward annual goals.
  • Acts as the Board Secretary: Drafts and circulates meeting minutes.
  • Manages Board communications and scheduling including quarterly Board meetings and regular committee calls, among other Board activities.
  • Manages all preparation for the quarterly Board meetings including agenda preparation, coordinating with senior leadership for Board Book materials, and final Board Book compiling.
  • Support the Executive Director (“ED”)
  • Prioritizes, organizes, and supports initiatives of the ED, and balances the competing interests of both internal and external stakeholders.
  • Reviews ED calendar, mail and email communications, and assists in providing timely responses to all inquiries.
  • Works with senior team and executive staff to prepare ED for internal and external meetings, and ensure timely follow-up of all action items.
  • Ensures high-functioning internal operations by arranging executive and external meetings.
  • Works with the Executive Assistant to ensure proper travel arrangements for the ED and proper ED expense tracking. 

Special Projects

  • Acts as a member of the development team, helping drive the revenue forecasting and tracking process, assisting with events and grant writing, and helping launch national major gifts campaign.
  • Acts as a member of the Field Building team, owning writing assignments and project management assignments as required. 
  • Works on research projects, including gathering feedback from teacher and student users, overseeing annual teacher survey, interviewing administrators.
  • Represents iCivics professionally at periodic local events.
  • Performs other duties as they arise.

Qualities:

  • Collaborate as a key member of the iCivics team. Proven ability to manage competing priorities and work effectively across functions and at all levels of the organization.
  • Think both strategically and operationally by being able to identify solutions to issues and implement a thoughtful process to put the solution in place.
  • Well organized and self-motivated with the ability to work independently.
  • Adapt to quickly evolving priorities and respond with grace in a fast-paced environment.

Qualifications:

  • Bachelor’s degree.
  • Track record of strong project management skills and ability to juggle competing priorities.
  • Passion for and/or experience in K-12 education. Experience in the field of education technology a plus.
  • Excellent written and verbal communication skills.
  • Excellent time management, problem solving, and organizational skills.
  • Willingness to work in a fast-paced environment with limited supervision.
  • Team player with a positive attitude.

Location: preferably Boston

To Apply

Please send resume and cover letter to jobs@icivics.org. Please include your last name and the job title in the subject line of your email.

iCivics is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants.

https://www.icivics.org/

Who We Are

iCivics is a fast growing civic education nonprofit located in Cambridge, MA. Founded by Justice Sandra Day O’Connor, iCivics re-imagines civic education for American democracy. We champion equitable and non-partisan civic…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required

Benefits

  • Health Insurance
  • Paid Time Off
  • Federal Holidays
  • 403(b) Retirement Plan
  • Short Term Disability, Long Term Disability and Life Insurance
  • Healthcare FSA (HFSA) and a Dependent Care FSA (DCAP)


  • Health Insurance
  • Paid Time Off
  • Federal Holidays
  • 403(b) Retirement Plan
  • Short Term Disability, Long Term Disability and Life Insurance
  • Healthcare FSA (HFSA) and a Dependent Care FSA…

Location

Boston, MA

How to Apply

Please send resume and cover letter to jobs@icivics.org. Please include your last name and the job title in the subject line of your email.

iCivics is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants.

Please send resume and cover letter to jobs@icivics.org. Please include your last name and the job title in the subject line of your email.

iCivics is an equal opportunity employer…

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