Executive Assistant

Job Type

Full Time

Salary

Details: Salary is commensurate with experience.

Published

07/23/2018

Address

Washington
District of Columbia
United States

Description

About the Role

ColorOfChange.org is seeking a full-time Executive Assistant to provide administrative support for two Director-level staff members, the Senior Director and the Deputy Senior Director for Criminal Justice Campaigns Director. The right candidate will be committed to getting results in a fast-paced environment and be able to handle competing priorities. This position is ideal for a highly organized, detail-oriented individual with a strong interest in the field of racial justice. In supporting these senior level staff members, you will have a unique window into the inner workings of the movement.

About Color Of Change

Color of Change is the nation’s largest online racial justice organization.

We help people respond effectively to injustice in the world around us. As a national online force driven by over one million members, we move decision-makers in corporations and government to create a more human and less hostile world for Black people in America.


Our campaigns and initiatives win changes that matter. By designing strategies powerful enough to fight racism and injustice—in politics and culture, in the workplace and the economy, in criminal justice and community life, and wherever they exist—we are changing both the written and unwritten rules of society. We mobilize our members to end practices and systems that unfairly hold Black people back, and champion solutions that move us all forward.

Until justice is real.

Job Responsibilities

The position is based in our Washington, D.C. office and reports to the Deputy Senior Criminal Justice Campaigns Director. Job responsibilities are as follows:


  1. Own the schedule and be an effective gatekeeper for two Director-level staff members.
  • Coordinate schedules, with a strong understanding of priorities for the senior level staff members.
  • Ensure that meetings, deadlines, presentations, and other duties are carried out seamlessly.
  • Make travel arrangements, coordinating flights, accommodations, and other itinerary specifics.
  • Act as the gatekeeper for both director-level staff members you support. This ensures that their time is used for only the highest value reasons, which includes taking internal and external requests for meetings (and in some cases diplomatically rejecting such requests).

2.     Stakeholder Liaison

  • Serve as the liaison between the director-level staff you are supporting, external stakeholders and other staff.
  • Internally, you’ll often be assigned the task of rounding up information or coordinating amongst many groups. You’ll often be speaking for the staff you are supporting, but you’ll need to do it in a way that engenders staff respect.

3.     Records and Reports

  • Ensure that receipts, per diem and reimbursements are filed in a timely fashion.
  • Maintain internal processes and systems and ensure all necessary functions are appropriately covered.
  • Assist in the preparation of documents and presentations for both internal and external meetings (including copyediting).

4.     Logistical Coordination and Support

  • Develop and drive special projects that help improve the overall administrative and operational functions
  • Assist with logistical planning for Color of Change events, including staff and management retreats and other programs as needed.

5.     Miscellaneous

  • You will need to exercise discretion and independent judgment with respect to matters of significance.
  • Any other duties as assigned to help our criminal justice team do their best work.

Qualifications

The ideal candidate for this position will be a highly organized self-starter with exceptional skills in creative problem-solving and verbal and written communications. While experience in a similar role in the civil rights sector is not required, a commitment to civil rights and racial justice is. You should have:

  • Effective communication skills. The ability to clearly communicate with the Director Level staff you are supporting and others in the organization is paramount; especially in fast-faced moments, you’ll need to be clear and ask for clarity in return.
  • Top-notch organization skills. If the books on your bookshelf are in alphabetical order, your notes utilize colors with specific meanings, and you find long to-do lists energizing, we want to talk to you! There’s a lot to keep track of in this role, and nothing can fall through the cracks. Meeting deadlines is key.
  • A sense of ownership. The Executive Assistant allows key members of the team to perform at the highest possible level.  A successful candidate will be responsive but also proactive. Importantly, you’re able to work calmly and intentionally under pressure.
  • A commitment to confidentiality. In this role, you’ll have a window into movement and organizational politics at the highest level – confidentiality is key.
  • Strong writing and verbal skills. The ability to communicate information clearly is fundamental to this role. You will be asked to draft documents, edit others, and communicate with a variety of internal and external stakeholders.
  • Exceptional problem-solving skills. In this position, there’s no one to hold your hand. A successful candidate will enjoy thinking on their feet, and will know how to apply sound judgment and rationale to any situation.

Benefits

This is a full-time exempt position. Color Of Change also offers a competitive benefits package.

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Go to https://colorofchange.recruiterbox.com/jobs/fk01djw and submit a resume and COC-specific cover letter. Applications will be received on a rolling basis.


Color of Change (COC) is an equal opportunity employer. COC prohibits unlawful discrimination against any employee or applicant for employment based on race, color, religion, sex, gender identity, age, national origin, genetic characteristics, disability, status as a special disabled veteran or veteran, marital status, sexual orientation, sexual identity or any other basis prohibited by law.


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