Office Manager and Bookkeeper

Job Type

Part Time

Published

08/29/2018

Start Date

10/01/2018

Address

105 Adams St.
Quincy
MA
02169
United States

Description

Under the direction of Interfaith Social Services’ Executive Director the Office Manager/Bookkeeper is responsible for general bookkeeping, facilities management and human resources oversight.   


Finance Responsibilities:

·      Ensure that accounts payable are processed in a timely manner

·      Ensure that accounts receivable are dutifully tracked, followed up on and paid

·      Balance and reconcile all accounts, make daily entries and regular deposits

·      Ensure that staff and volunteers are trained on cash handling procedures

·      Provide monthly financial reports to the Executive Director

·      Coordinate with the Finance Committee and Treasurer regarding investments and other financial decisions

·      Work with the organization’s accountant to oversee an annual audit of the organization’s finances

·      Reconcile the Business office’s figures with the Development office

·      Liaison with healthcare providers, manage billing for mental health counseling center

·      Oversee the organization’s payroll and employee benefits


Operations Responsibilities:

·      Ensure that all of the building’s systems and equipment are maintained and working properly

·      Point person for facility, systems and equipment emergencies

·      Order all office supplies

·      Supervise the execution of all contracts and track which are nearing renewal

·      Oversee the bidding process for all office projects, equipment purchases and maintenance

·      Supervise legal compliance with general labor law

 

Qualifications:

·      Bachelor’s degree in accounting, business administration, or equivalent business experience

·      Experience with bookkeeping and knowledge of generally accepted accounting principles

·      Preferred but not required: working knowledge of the Sage accounting software package

·      Experience using technology to increase efficiencies

·      A passion for social justice and service to others via a grassroots nonprofit organization

Benefits

13 paid holidays, paid vacation, sick time and employer contribution to a 401k retirement plan.

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

rdoane@interfaithsocialservices.org

Interested applicants may send a resume and cover letter to rdoane@interfaithsocialservices.org. Please include the job title which you are applying for in the subject field of the email. 


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