Search

Job

Administration and Event Coordinator

Posted by
New
|
Published 26 days ago

Description

The Administration and Event Coordinator at the Skokie Chamber of Commerce provides support for the Executive Director and Membership Director, creates reports and assists the membership, plans networking and community events, designs the monthly online newsletter, and handles twice weekly email blasts and social media initiatives.

Duties include, but are not limited to:


Event Planning/Coordination:

  • Attending at networking events, programs, and village festivals
  • Leading planning committees, which include the Taste of Skokie Valley, the Chamber Golf Outing and the Chamber Holiday Party/Auction, including scheduling meetings, sending meeting reminders, creating meeting minutes, and other event paperwork
  • Scheduling events in coordination with Executive Director
  • Entering events in ChamberMaster
  • Making venue and room reservations for events
  • Recruiting and booking event speakers/presenters
  • Scheduling and facilitating the logistics of networking events (ordering food, checking in with venue, moderator, and presenters, set-up, tear-down, maintain attendance records etc.)
  • Taking payments and squaring up event financials after events with bookkeeper
  • Managing Chamber volunteers and ambassadors
  • Publicizing Chamber events (see Marketing/Communications/Advertising)


Marketing/Communications/Advertising:

  • Producing email blasts in Constant Contact
  • Managing the Chamber Facebook page
  • Managing the Chamber LinkedIn group
  • Managing the Chamber Twitter account
  • Producing the Chamber online monthly blog, “In the Limelight” in WordPress, including procuring articles for the blog from within the membership and editing those articles
  • Design and produce public relations pieces, event fliers, and event brochures
  • Proof reading and editing of community publications
  • Selling website, newsletter, and email blast advertising


Administrative:

  • Corresponding with membership and community (in-person, phone, email, mail)
  • Answering phones, checking voicemails, sending faxes etc.
  • Picking up and sending office mail
  • Manage and update the information contained within the Chamber membership database known as Chamber Master
  • Rendering reports from the database as requested
  • Maintain the physical filing system of the office including membership hard files, program files, and Chamber archives
  • Manage the office portion of the budget including ordering office supplies and supplies for equipment and machinery
  • Maintain the member brochure and business card displays in the office
  • Maintain the appearance and organization of the physical office space, including daily garbage and recycling
  • Produce, assemble, archive, and mail out new member, renewal, and resignation materials to members
  • Coordinate mailings
  • Membership retention responsibilities
  • Accounts receivable calls to members who are in arrears for event & advertising payments
  • Assist Executive Director as needed


Requirements

  • Attention to detail
  • Project a professional demeanor
  • Establishes and maintains relationships well
  • Maintain numerous projects at once
  • Excellent organization and time management skills
  • Proficient in Microsoft Word, Excel, PowerPoint, and Publisher
  • Comfortable and pro-active with social media
  • Knowledge of Constant Contact, WordPress and QuickBooks helpful
  • Ability to lift heavy objects (25lbs+)


Education

Bachelor’s Degree


Experience

2+ years in administrative position and/or office management experience

Event Coordination experience

Database experience

Microsoft Office Proficiency


Compensation & Benefits

$45,000 per year

Health Insurance Stipend after 90 days

Commission on Web and Eblast Sales

10 Days PTO Accrued after One Year

 

HOW TO APPLY

Send resume and cover letter to connect@skokiechamber.org

Description

The Administration and Event Coordinator at the Skokie Chamber of Commerce provides support for the Executive Director and Membership Director, creates reports and assists the membership, plans networking and community…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    October 4, 2021
  • Application Deadline
    October 1, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Entry level

Salary

USD 40,000 - USD 45,000

Benefits

Health Insurance Stipend after 90 days

Commission on Web and Eblast Sales

10 Days PTO Accrued after One Year

Health Insurance Stipend after 90 days

Commission on Web and Eblast Sales

10 Days PTO Accrued after One Year

Level of Language Proficiency

Fluency in English

Fluency in English

Location

On-site
Skokie, IL, USA

How to Apply

Email resume and cover letter to membership@skokiechamber.org

Email resume and cover letter to membership@skokiechamber.org

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.