Program Officer, Botstiber Institute for Austrian-American Studies

Job Type

Part Time


Details: Hourly rate, based on qualifications




200 East State Street
Suite 306 and Suite 308
United States




About the Organization

The Dietrich W. Botstiber Foundation is a 501(c) (3) private philanthropic foundation located in Media, PA, fulfilling the charitable intentions set forth by the late Dietrich W. Botstiber: to provide scholarships to talented students of good moral character in the fields of science, technology, and commerce; to promote an understanding of the historic relationship between the United States and Austria; and to support programs that prevent cruelty to animals and human beings.

About the Botstiber Institute for Austrian-American Studies (BIAAS)

BIAAS was founded in 2008 as a program of The Dietrich W. Botstiber Foundation to “promote an understanding of the historic relationship between the United States and Austria,” including the lands of the historical Habsburg empire. The Institute accomplishes this goal by awarding grants and fellowships, organizing lectures and conferences, and publishing the Journal of Austrian-American History. BIAAS strives to be a leader in the field of Austrian-American studies through its grants and fellowship programs, events, digital initiatives, and publications. BIAAS works to expand the audience for Austrian-American studies among scholars and the broader public. More information is available at

Position Summary

The Foundation seeks a part-time BIAAS Program Officer to serve as a core member of the Foundation’s programmatic and strategic grant-making staff. This holistic role involves program development and grants management. The Program Officer will be one of three staff, responsible for the institute’s scholarly and public events each year. The Program Officer reports to the BIAAS Associate Director. Successful candidates will possess excellent communication and organization skills as well as the ability to insightfully monitor the Institute’s landscape. 

Job Duties and Responsibilities

The following list of job duties and responsibilities is not exhaustive and is meant to present a general outline of the position.

               Grant Management

·        Develop call for proposals with advice and oversight of the BIAAS Associate Director and Foundation leadership.

·        Strategically advertise grant and fellowship opportunities.

·        Evaluate grant proposals. Perform financial due diligence reviews of proposals with the ability to negotiate grant outcomes and budgets.

·        Manage BIAAS-funded projects.

·        Serve as a thought partner and resource to grantees.

·        Maintain and update the online catalog of products resulting from BIAAS-funded projects

Meetings and Programs

·        Plan logistics and participate in annual BIAAS board of advisors meeting which usually takes place in May or June.

·        Oversee the planning of several BIAAS-sponsored academic and public events in Europe and North America each year, whether conferences, panels, lectures, film screenings, or other activities.

Journal of Austrian-American History

·        Assist with tasks related to preparing content for and publishing the Journal of Austrian-American History as requested by the editor.

Program Oversight

·        Oversee administration of BIAAS from the Media offices, reporting to the BIAAS Associate Director who works remotely

Required Qualifications

- Previous administrative work experience, whether non-profit management, philanthropy, or higher education.

·        Ability to respectfully engage in debate, consider, and refute/defend arguments

·        Ability to work in a small office environment

·        Demonstrates intellectual curiosity, self-motivation, and shared Foundation values

·        Bachelor’s degree required

·        Excellent computer skills: Microsoft Office Suite, scanning documents, and internet search

·        Excellent communication skills (written, verbal, and interpersonal) and organizational skills

·        Qualities of dedication, integrity, teamwork, flexibility, and accountability

·        Willingness to learn new skills and systems as needed by the organization

·        Position requires sitting at a desk, mobility around office, and occasionally moving supplies and office equipment, when necessary

Optional Requirements

·        Content expertise in American or Austrian history or related discipline, optional

·        Copy editing skills, desired



This is a flexible part-time position, averaging 15 hours a week dependent upon work load. Working days are typically Monday-Thursday with Fridays as an exception.


Two weeks paid time-off per calendar year, which is prorated based on start date. Flexible schedule and hours.

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

For consideration please send cover letter and résumé to Valerie Arapis, Deputy Administrator at

Include “BIAAS Program Officer” in your email subject line.