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Business Office Associate

Posted by
International School of Brooklyn | Brooklyn, NY
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International School of Brooklyn


New
|
Published 20 days ago

February 19, 2020

The Business Office Associate reports to the Director of Operations and Advancement (for operations tasks) and to the Controller (for business tasks) and works with all constituents – students, parents, and teachers - in the International School of Brooklyn community in support of the school’s mission.  The role of the Business Office Associate is to assist in coordinating School Operations logistics and some Business and Human Resources administration. Specifically, the Business Office Associate is responsible for:

  • Operations – rental relationships, oversee space reservations, manage emergency procedures logs
  • Business/Human Resources – maintenance of personnel files and HRIS systems, administration of benefits, staff on/off boarding, management of staff time-tracking

Reports to:  Director of Operations and Advancement (for operations tasks) and to the Controller (for business tasks)

Operations

  • Manage relationships with rental vendors, including initial negotiations, contracts, insurance requirements, and space usage logistics
  • Maintain calendar of space usage and reservations, help coordinate event logistics (set up, break down, etc.)
  • Maintain the emergency procedures log; be  a member of the school crisis management team 

Business

  • Manage the administration related to employees (new hires, terminations, etc.) and maintain personnel files
  • Manage Visa tracking, maintenance of staff records and background checks
  • Maintain all necessary administration involved in hiring, change of status, terminations, etc.
  • Manage time and attendance modules of ADP/WorkForceNow
  • Administration of benefits
  • Maintain a thorough knowledge of the School’s benefits and policies
  • Coordinate the benefit enrollment process with help of insurance brokers (open enrollment and mid-year changes)
  • Provide an overview of all employee benefits and policies to employees and serve as point person for related questions
  • Oversee short term disability and PFL claims
  • Manage staff onboarding/offboarding process
  • Assist with the preparation and distribution of job offer letters
  • Post available positions on various platforms and assist in screening of applications and applicants when appropriate
  • Work with the Head of School and department heads to maintain job descriptions for all positions

Other

  • Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications
  • Other duties as assigned by the Head of School
  • Support the school, its mission, and leadership

To apply, please send a cover letter and CV to jobs@isbrooklyn.org.


The Business Office Associate reports to the Director of Operations and Advancement (for operations tasks) and to the Controller (for business tasks) and works with all constituents – students, parents, and teachers - in the International…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • Contract
  • Professional

Location

477 Court Street, Brooklyn, NY 11231

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