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Accounts Payable Coordinator

Posted by
Prevent Cancer Foundation
|
Alexandria, VA
New
|
Published 10 days ago

POSITION TITLE:     Accounts Payable Coordinator

SUPERVISED BY: Managing Director, Finance and Administration

F.L.S.A. STATUS:    Exempt

 

WHO WE ARE:

We dare to imagine a world where no one dies of cancer. Join us and help make this a reality.

The Prevent Cancer Foundation® is the only U.S. nonprofit organization focused solely on saving lives across all populations through cancer prevention and early detection. Through research, education, outreach and advocacy, we have helped countless people avoid a cancer diagnosis or detect their cancer early enough to be successfully treated.    

The Foundation is rising to meet the challenge of reducing cancer deaths by 40% by 2035. To achieve this, we are committed to investing $20 million for innovative technologies to detect cancer early and advance multi-cancer screening, $10 million to expand cancer screening and vaccination access to medically underserved communities, and $10 million to educate the public about screening and vaccination options.  

 Do you dare to imagine with us?

 

SUMMARY OF POSITION:

Completes Foundation payments on a timely basis while monitoring expenses by receiving, processing, verifying, and reconciling invoices. Prepare journal entries, assist in monthly reconciliations and annual audit. Assist the Managing Director, Finance and Administration and others with special projects as required.

 

DUTIES AND RESPONSIBILITIES:

·       Manages Accounts Payable using Blackbaud Financial Edge software to pay vendors, verify EINs, review invoices for proper coding and support documentation, and scheduling and preparing checks weekly

·       Maintains and updates vendor database and performs weekly check-clearing

·       Trains new staff on AP coding and procedures

·       Follows up with vendors and/or staff on all Foundation accounts receivable

·       Maintains Foundation vendor files

·       Prepares annual 1099 Filing

·       Meet with other departments to resolve expense discrepancies and recommend/prepare necessary adjusting entries.

·       Assist with the month end close and properly preparing journal entries on a timely basis.

·       Provide technical support for the annual audit and 990 Information Return

·       Assist in documenting procedures and monitoring of internal controls

·       Assists with annual budget data entry

·       Manages in-house check depositing system, including making daily deposits, properly filing and destructing of deposited checks

·       Reconcile monthly credit card statements, assisting Foundation President with expense coding

·       Manage relationship and provide support to external state fundraising registration vendor

·       Manages office supply orders

·       Assist Managing Director, Finance and Administration with special projects as requested

·       Participation in Foundation cross-division team meetings and Foundation events

 

QUALIFICATIONS:


Education          

  •  Bachelor’s degree in Finance or similar is desired


Skills & Qualities

  • Knowledge of Blackbaud’s Financial Edge software a plus
  • Computer literacy with spreadsheets, accounting, database, accounts payable, and word-processing applications. 
  • Strong organizational, analytical, communication and interpersonal skills are required.
  • Ability to meet assigned deadlines.
  • Detail oriented and organized in work.
  • Ability to act and operate independently with minimal daily direction to accomplish goals.
  • Needs to be a positive, enthusiastic team player who adapts easily to change and works cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, problem solving and results.

SUPERVISION: No supervisory responsibilities

SALARY:  $40,000 - $45,000

To apply please send cover letter and resume to jobs@preventcancer.org

POSITION TITLE:     Accounts Payable Coordinator

SUPERVISED BY: Managing Director, Finance and Administration

F.L.S.A. STATUS:    Exempt

 

WHO WE ARE:

We dare to imagine a world where no one dies of cancer. Join us and help make this a reality.

The Prevent…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 1, 2022
  • Application Deadline
    August 26, 2022
  • Education
    4-Year Degree Required
  • Experience Level
    Entry level
Salary
USD $40,000 - USD $45,000
/ year

Benefits

The Prevent Cancer Foundation offers healthcare, 401k, flexible workplace and PTO benefits.

The Prevent Cancer Foundation offers healthcare, 401k, flexible workplace and PTO benefits.

Level of Language Proficiency

English

English

Location

On-site
Alexandria, VA, USA

How to Apply

To apply please send cover letter and resume to jobs@preventcancer.org

To apply please send cover letter and resume to jobs@preventcancer.org

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