Job

Executive Assistant

Posted by
Family Promise of Morris County NJ | MORRISTOWN, NJ
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Family Promise of Morris County NJ


New
|
Published 10 days ago

Start Date

July 8, 2019

Application Deadline

July 2, 2019


Job Summary: Provide high-level administrative support including but not limited to: managing calendars, scheduling meetings, hosting visitors, conducting research, preparing applications and reports, handling information requests, and performing clerical functions.

Hours: 25 hours per week (Monday to Friday, 12pm to 5pm)

Responsibilities:

  • Conserves the Executive Directors time by reading, researching, and routing correspondence; drafting letters, documents, applications and reports; collecting and analyzing information; initiating communications and screening calls.
  • Maintains the Executive Directors calendar by planning and scheduling meetings, calls, conferences, and travel.
  • Represents the Executive Director by attending meetings in their absence; gathering information for the Executive Director.
  • Welcomes guests and clients by greeting them in person or through handling agency’s incoming calls; answering or directing inquiries.
  • Plans/organizes and implements events such as meetings, lunches and dinners.
  • Maintains client, board, and funder confidence and protects operations by keeping information confidential.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions and actions.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Manages information flow in a timely and effective manner.

Qualifications:

  • Excellent written and verbal communication skills.
  • Able to organize large amounts of information, tasks and schedules.
  • Comfortable with balancing multiple tasks and projects at one time.
  • Self-directed and able to work without supervision.
  • Energetic and eager to tackle new projects and ideas.
  • Discretion and confidentiality.
  • Proficient computer skills including Microsoft Office.
  • Previous work experience as an Executive Assistant, Personal Assistant or similar role a plus.
  • Valid Driver’s License.

 Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Summary: Provide high-level administrative support including but not limited to: managing calendars, scheduling meetings, hosting visitors, conducting research, preparing applications and reports, handling information requests…

Details at a glance

  • On-site Location
  • Part Time Schedule

How To Apply

Cover letters and resumes should be sent via email to info@familypromisemorris.org (faxes or hard copies will not be accepted).

Cover letters and resumes should be sent via email to info@familypromisemorris.org (faxes or hard copies will not be accepted).

Location

MORRISTOWN, NJ
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