Accounting Coordinator

Job Type

Full Time

Published

10/18/2018

Address

702 H Street, NW, #300
Washington
DC
20001
United States

Description

Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster loom large. As an independent organization, Greenpeace does not accept funds from any corporations or government entities. Greenpeace is headquartered in the Netherlands, with offices all around the world in over fifty countries.

 

Greenpeace U.S. (GPUS) is hiring an Accounting Coordinator to join our Finance team. This individual will serve as the main point of contact between the Finance Department and staff; assisting, guiding, and training employees in the use of the two legacy Accounts Payable systems.

 

This position’s primary responsibility is to administer the Accounts Payable and Expense Reimbursement systems, manage the Accounts Payable function from data entry to payment processing, and perform all related accounting tasks and general ledger reconciliations as directed by the Assistant Controller.

 

Greenpeace processes a high volume of Accounts Payable transactions on a weekly basis on two outsourced platforms, Anybill, and Expense Watch (EW). External vendor invoices, bills, and Credit Card charges are entered into Anybill/EW by the responsible staff person and then processed through a workflow chain. The Accounting Coordinator will be responsible for facilitating this process, and prepare the data for entry to the accounting system and further analysis.

 

The ideal candidate will take full ownership of the responsibilities of this role with an interest in expanding their knowledge and job responsibilities. In addition, we are looking for someone that is willing to develop, assist and maintain collaborative and productive relationships with colleagues across the organization and are willing to perform any other job-related duties as assigned.

 

This role is a non-exempt, full time role based in Washington, DC and will report to the Assistant Controller.


Responsibilities

  • Manage data entry into Anybill or EW by staff, or directly assist staff with data entry, of all vendor invoices, direct debits, certain internal expense reimbursement reports, advance requests, and Credit Card charges 
  • Review all Anybill/EW entries for proper coding, documentation, timeliness, routing, and adherence to GP financial policies
  • Monitor Anybill and EW to ensure timely processing of vendor payments and employee expense reimbursements, stale check register
  • Administer Anybill and EW focusing on for proper vendor set up and list maintenance, updated approval and authorization routes, and accurate account, cost center, and project code set ups
  • Implement and promote financial rules and procedures and train staff on the use of the platforms and proper processes
  • Run status reports on Anybill and EW and communicate instances of delays or other issues
  • Run activity reports from the two systems during monthly closing and draft routine general ledger accounting entries including allocations, prepaid expenses, depreciation and accruals.
  • Create aging reports for outstanding employee advances and ensure timely reconciliation 
  • Communicate employee advances which exceed policy to Human Resources to begin deduction from payroll
  • Ensure appropriate accounting for sales and use tax.
  • Respond to all vendor and employee requests and administer the Finance Request Tracker
  • Manage the timely and accurate collection of W-9 tax records prior to first vendor payment
  • Ensure timely and accurate 1099 reporting at year-end.
  • Provide regular communication on workflow status to supervisor and any process improvement suggestions
  • Administer the In-House Deposit of incoming checks daily
  • Assist with annual CO2 reporting to Greenpeace International
  • Maintain accurate and well-organized vendor files
  • Other duties as assigned by the Controller
  • Proficient use in Google Drive and Microsoft Office


Qualifications

Minimum requirements include:

  • Bachelor’s degree in accounting or equivalent experience
  • Bookkeeping experience is preferred but not required

Additional qualifications for this role include, but are not limited to:

  • Strong interpersonal communication skills
  • Highly motivated with a willingness to learn and to work efficiently and independently
  • Self starter who takes ownership of all aspects of the role
  • Excellent data entry skills with particular attention to accuracy and proficiency
  • Detailed-oriented and analytically minded
  • Strong Microsoft Excel (computer) skills and interpersonal communication skills
  • Team player with a willingness to perform certain clerical work with a “can do” attitude
  • Experience with Anybill and Expense Watch platforms desired
  • Commitment to progressive values and Non Violent Direct Action as a means to effect change

 

If you want to save the world from climate change and believe in environmental justice, please submit an application on our careers page. Applications will be review on a rolling basis and will conclude once we have found the best candidate.

 

Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities. If you require assistance applying to this opportunity, please contact resumes@wdc.greenpeace.org.

 

Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.

Benefits

Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

Professional Level

Entry level

Minimum Education Required

No requirement


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