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CST Administrative Coordinator

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Published 21 days ago

Job Announcement – CST Administrative Coordinator

United Way of King County's mission is to bring caring people together to give, volunteer, and take action to help people in need and solve our community's toughest challenges. Our culture fosters leadership, open communication, teamwork, and collaboration, integrity, and accountability. 

Because of what we do, we are deeply committed to addressing racial inequities head on to make progress towards a community with equal opportunity for all. We seek individuals to engage in this journey as part of a collective responsibility for forward movement.

Job Summary:

The CST Administrative Coordinator supports the work of the Grant Making, Volunteer Engagement, and Planning & Public Policy departments within the Community Services Team and contributes to an effective team environment in accomplishing team goals and objectives. This position is responsible for providing program and logistical support, maintaining documents and client data, and executing other administrative tasks as assigned.

The annual recruiting salary range is currently in discussion. This position is open until filled; first consideration will be given to applications received within two weeks of posting. 

Essential Duties:

  • Provides agency, program, and data management support to the Grant Making, Volunteer Engagement, and Planning & Public Policy teams.
  • Assists with grantee reporting requirements, including setting up online reporting forms, compiling outcome & data reports, and ensuring that information on agency portals is kept up to date.
  • Attends meetings, takes notes, and provides administrative support at CST meetings and events (i.e., logistics, registration, and various communications).
  • Processes invoices and expense reimbursements, reconciles monthly credit card billing, organizes receipts, and obtains signatures for timely submission to accounting. Proofreads and applies editorial judgment to contracts, letters, emails, forms, reports, etc., as requested.
  • Tracks, prepares, updates, and verifies committee lists, meeting schedules, miscellaneous forms, and charts.
  • Coordinates logistics for annual projects such as Project LEAD, Day of Caring, MLK Day, and Lobby Day.
  • Coordinates logistics for Emerging Leaders events, such as volunteer registration, training, and supplies.
  • Performs other duties as assigned.

DISCLAIMER : This job position performs other assignments and performs other duties as assigned. The contents of this job description may change as deemed necessary by United Way of King County.

Core Competencies:

  • Demonstrated ability to handle pressure with attention to detail and the ability to work cooperatively and collaboratively with peers and lead staff in a team environment.
  • Highly organized with strong time management skills.
  • Demonstrated ability to be proactive and initiate follow-up for required information or direction.
  • Demonstrated ability to work with frequent interruptions and easily move between tasks while being flexible and adaptable to a changing work environment.
  • Demonstrated ability to work collaboratively with peers and lead staff using strong customer service skills.
  • Strong written and verbal communication skills, with excellent command of grammar, business English, punctuation, spelling and sentence structure; and demonstrated proofreading skills with good editorial judgment.

·        Intermediate proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook), and survey/data management software (i.e., SharePoint, CRM, Survey Monkey), as well as various event management and conference technology tools (i.e., GetConnected, MS Teams, LogMeIn). Adobe Acrobat Pro experience preferred.)

Education and Experience:

Associate degree or equivalent required; completion of an advanced course in office administration, technology, or a related field strongly preferred. Three years’ administrative, data management, or related office work experience required in a fast-paced, multi-tasking environment.

UWKC is an equal employment opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristics protected by law. United Way of King County values a diverse workplace and strongly encourages individuals who identify as Black, Indigenous, and People of Color to apply.

We are an Employer of National Service: AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Additional Information:

United Way of King County is an exceptional workplace that can provide you with:

  • Opportunities to work with smart, passionate, and enthusiastic team members and volunteers
  • Ongoing collaboration with diverse staff and other constituents
  • A desirable culture of high-performance expectations and accountability
  • Exciting and challenging work
  • Opportunities to help solve the community's toughest problems
  • Competitive pay that is commensurate with demonstrated successful performance and experience
  • Many other benefits that we are happy to discuss with you

Application Procedures:

Please apply online via the following link. You will be asked to upload your resume and provide a cover letter as well as complete the UWKC application. 

https://phf.tbe.taleo.net/phf04/ats/careers/v2/viewRequisition?org=UWOKC&cws=37&rid=179  

***Applicants MUST apply at the UWKC Career Center to be considered for this position.***


COVID-19 Update:

Protecting the health and safety of our communities is a top priority. Due to the circumstances surrounding the pandemic, all interviews will be conducted remotely for the time being. We will provide candidates selected for interviews with all the required instructions. If you are hired for the position, you will start off working remotely. UWKC employees are working remotely through September 13, 2021. We continue to closely monitor the evolving situation and we appreciate your understanding and flexibility with any related changes to our hiring process.

Job Announcement – CST Administrative Coordinator

United Way of King County's mission is to bring caring people together to give, volunteer, and take action to help people in need and solve our community's toughest challenges. Our culture…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    August 2, 2021
  • Application Deadline
    July 28, 2021
  • Education
    2-Year Degree Required
  • Professional Level
    Professional

Salary

Salary range in discussion at present.

Location

Temporarily Remote
Work must be performed in or near Seattle, WA
Associated Location
Seattle, WA, USA

How to Apply

Application Procedures:

Please apply online via the following link. You will be asked to upload your resume and provide a cover letter as well as complete the UWKC application. 

https://phf.tbe.taleo.net/phf04/ats/careers/v2/viewRequisition?org=UWOKC&cws=37&rid=179  

***Applicants MUST apply at the UWKC Career Center to be considered for this position.***

Application Procedures:

Please apply online via the following link. You will be asked to upload your resume and provide a cover letter as well as complete the UWKC application…

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