Part-Time Executive Coordinator - Philanthropic Services

About you 

You are a highly organized and creative person with a passion for helping busy executives manage their work and relationships. You are a natural problem solver who excels at developing innovative solutions, streamlining processes, and supporting and improving systems that support team collaboration, timely communication and unity. You thrive in a small team environment. People think of you as reliable and flexible, attentive to details, possessing a quick mind, integrity, and sense of humor.

About us

The Health & Environment Funders Network (HEFN) is a national membership network of over 60 foundations, donors, and philanthropic advisors interested in improving health, environmental, and equity outcomes. Our mission is to mobilize philanthropy around solutions for environmental health and justice issues. HEFN’s close-knit community invests over $600 million a year to build the power of the environmental health and justice movement, prioritizing support for affected communities and diverse organizations, at the grassroots, across the United States, and globally.

HEFN offers programming to our members through multiple channels, including working groups specific to funding issue areas, learning communities specific to areas of philanthropic practice, and an annual meeting. We continually iterate our program structure to be in service of our members’ needs. HEFN staff’s day-to-day work is to create experiences and resources that support funder learning, networking, and collaboration, enabling our members to make collective and better-informed impact. We are valued by our members for being nimble and responsive to emerging issues; for our caring and supportive environment; and for embracing equity and belonging.

We are BIPOC woman-led, majority BIPOC staffed and queer-trans embracing. Our small but mighty team of four works remotely and collaborates virtually from across the country. As a nonprofit, HEFN operates through a Joint Plan of Work with Virginia Organizing, a 501c(3) organization that accepts and manages funds on our behalf. Our work is guided by a national Steering Committee, which currently consists of eight leaders from HEFN’s membership. 

More about the Executive Coordinator position

• Support HEFN’s Executive Director (ED) on a day-to-day basis including managing calendar and scheduling, tracking priorities to ensure time is aligned, preparing logistics for meetings and taking meeting notes, sending emails, and providing other support as needed
• Review, confirm, follow-up and adjust calendar entries proactively communicating any discrepancies to the Executive Director
• Identify, prepare and compile necessary materials ahead of time to ensure that the ED has appropriate information for meetings, reports, presentations, events and special projects on the calendar
• Plan and arrange approved travel for HEFN ED, prepare and coordinate approval of expense reports, and process expense reimbursements in accordance with HEFN’s expense guidelines
• Assist with drafting emails, memos, letters, presentation materials, tables, spreadsheets, and other documents
• Help maintain HEFN’s member and contact database and filing and record-keeping systems, including notes, records, and files so information is tracked, organized, and readily retrievable
• Act as a liaison with other HEFN staff and coordinate with them as needed
• Approach work assignments with an equity lens, and work to build personal knowledge and experience in this area
• Perform all other duties as assigned 

To be successful in this role, these minimum qualifications are essential: 

• A minimum of 3 years’ experience and demonstrated success in an administrative support role in the nonprofit sector
• Understanding of and strong commitment to racial justice, equity and diversity, and inclusion (JEDI) principles
• Strong interpersonal, organizational, and communication skills, including attention to detail and maintaining confidentiality of sensitive organizational matters
• Advanced proficiency using Google Workspace (Drive, Docs, Sheets, Slides, Calendar), experience with a CRM (Salesforce or similar), and experience using and managing apps like Asana, Dropbox, Zoom, and Clockwise
• Demonstrated ability to prioritize workflow, exercise independent judgment, and complete tasks and projects with minimal supervision and direction
• Be engaged, flexible, resourceful, innovative, self-motivated, and success-driven
• Strong ability to manage challenging situations and stakeholders in a manner that prioritizes professionalism and customer service
• Commitment to HEFN’s goals and strategy, and the ability and willingness to adapt as those goals evolve
• Ability to work collaboratively as well as independently on assigned responsibilities
• Ability to handle multiple tasks, projects, and priorities effectively and professionally
• Ability to work remotely and engage with a virtual team
• Ability to travel is required. Travel for this position could include attending the annual convening, staff retreats, board meetings, and member events

Salary and benefits: 

This is a part-time position (30 hrs./week) with a pay rate of $24-$28/hr. depending on skills and experience.

You will ideally be based in the Eastern or Central time zone. Comfort working in a virtual, dispersed work environment is a must. Employees receive a stipend to support a home office including personal cell phone use and high-speed internet.

HEFN prioritizes an equitable and inclusive workplace. We are an equal opportunity employer with a commitment to engaging the skills and leadership of people of color; LGBTQIA+, transgender and gender non-conforming people; people of different abilities and neurodiverse identities; and other individuals from diverse backgrounds. People from these and other historically marginalized backgrounds are encouraged to apply. If you require assistance or accommodation due to disability, please email us at hefn@hefn.org.