Finance & Administrative Assistant

Job Type

Full Time


Minimum: $35,000.00
Maximum: $42,000.00



Application Deadline:



211 N. 13th Street
United States


Vetri Community Partnership (VCP) is a 501(c)3 organization whose mission is to break the cycle of poor eating habits in low-income communities through fresh food, hands-on experiences and education. The organization currently facilitates culinary-education and nutrition-education programs in approximately 60 schools in Philadelphia and Camden, N.J.

VCP seeks a full-time Finance and Administrative Assistant at its Center City Philadelphia office. This individual must thrive in a modern, fast-paced office environment supporting several culinary programs. Ability to manage special projects along with day-to-day tasks is fundamental to this position.

Major responsibilities include, but are not limited to:

Bookkeeping and Financial assistance:   

  • Help with financial data entry and general bookkeeping 
  • Manage data, records, and reports by checking for errors and verifying accuracy of information 
  • Prepare receipts, vouchers, invoices, etc. for entry into data sheets 
  • Assist in preparation of financial statements and reports 
  • Assist in creating and settling budgets 
  • Update and maintain financial records 
  • Prepare spreadsheets for data entry, including budgets, accounting information, etc. 
  • Take direction from and report to business manager 
  • Independently prioritize daily tasks and responsibilities 
  • Provide stellar customer service to our clients and be informed on all company policy and practices (including data privacy) 
  • Attend and take notes at all financial department meetings 
  • Assist with audits as necessary 
  • Adhere to current accounting/finance laws and regulations 
  • Work to company standards 
  • Maintain an accurate Quickbooks file 
  • Act as primary point of contact for outside controller 
  • Manage accounts payable and accounts receivable  
  • Coordinate monthly and quarterly financial report generation 

Office management 

  • Maintaining accurate and thorough physical files to ensure audit compliance. 
  • Office organization and supplies management 
  • Reception  
  • Liaising with external IT support company 

Program support 

  • Administering monthly credit card charge reporting and managing monthly statement payment 
  • Assisting program teams and managers as needed 

Supporting executive staff 

  • Assisting CEO, COO, and business manager with report preparation, meeting preparation, and scheduling 
  • Working with the business manager to complete onboarding and off-boarding paperwork 
  • Assisting as needed in maintaining HR files 

Performing other Duties as Assigned. 

Work Experience & Skills Requirements: 

  • Must have bookkeeping experience in a professional setting.  
  • Computer knowledge and experience using Microsoft Office, especially Excel, Quickbooks Desktop version, Office 365 and Sharepoint.  
  • Experience with Adobe and VoIP systems preferred.  
  • Mathematical and accounting acuity 
  • Professional demeanor and excellent customer service skills 
  • Knowledgeable in basic accounting/bookkeeping practices and processes 
  • Excellent communicator, both spoken and written 
  • Strong organizational and time-management skills 
  • Thrives working both independently (a self-starter) and collaboratively 
  • Dependable, respectful and consistently works to uphold company ethics and standards 
  • 1-3 years office experience required. 


Vetri Community Partnership offers:  

  • Health Care 
  • Dental Plan 
  • 401 (k) 
  • Commuter Benefit 
  • Sick Days/Vacation 

Professional Level

None specified

Minimum Education Required

2-year degree

How To Apply

Please submit cover letter & resume as attachments to an email to All e-mails must utilize the subject line “Last Name, First Name – Finance Assistant” to be considered.